TickPick Looking for Administrative Office Assistant (Remote) at Canada Full Time

The Administrative Office Assistant will be responsible for supporting the Distribution Center Manager and Supervisors. This position will serve as a confidential assistant. Position will perform routine and extemporized office and administrative tasks as needed.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Assist with maintaining any facility changes due to COVID-19 guidelines
• Maintain a safe, neat, and clean work area by adhering to safety regulations.
• Receives calls and/or greets visitors, takes and relays messages, responds to requests for information; provides information or directs caller/visitor to appropriate individual.
• Processes vendor invoices timely.
• Prepares daily, weekly, or monthly reports as needed.
• Maintains and/or creates necessary files or record keeping systems, to include sorting, labeling, filing, and retrieving documents, or other materials.
• Provides clerical/administrative support to team as needed; duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintains calendars, schedules and coordinates appointments as needed.
• Writes or drafts correspondences, reports, documents and/or other written materials.
• Reviews incoming correspondence; initiates replies as appropriate; routes matters requiring action by staff or management and follows up to ensure actions are completed.
• Reviews outgoing correspondences; edits written material for accuracy, format, and arrangement of material.
• Records and/or transcribes minutes of meetings, hearings, dictation, dialogue, etc., and produces document in draft or final format in the absence of the HR Assistant.
• Interacts with managers and leaders to prioritize and assist with the execution of multiple tasks and activities required to meet deadlines.
• Prepare correspondence independently or from verbal instruction.
• Performs special projects and other duties as assigned.

REQUIREMENTS FOR POSITION:

• Excellent attendance
• Ability to work with customers and co-workers and keep a positive, supportive attitude towards the Company and job; excellent interpersonal skills.
• Ability to work in fast-paced, high-volume environment and meet deadlines.
• Ability to work efficiently with minimal supervision.
• Able to work both independently and within a team.
• Knowledge of Internal Operating System(s) and Microsoft Office is necessary to perform job.
• Administrative skills which must include excellent verbal and written communication skills.
• Attention to detail, organizational, analytic, and problem-solving skills.
• Ability to maintain high level of confidentiality.
• Responsive to staff needs, including professionalism, respect and consideration of others.
• Demonstrates flexibility and the ability to quickly adapt to change in the work environment.
• Demonstrates accuracy and thoroughness and monitors work to ensure quality.
• Mandatory overtime as required, which may include weekends.

EDUCATION & EXPERIENCE:

• High School Diploma; Bachelor’s Degree preferred, but not required.
• A high proficiency with Microsoft Office Programs and the ability to type 50+ wpm is required.
• A minimum of 2 years of Clerical/Administrative experience and/or education is mandatory.
• Bilingual strongly preferred.

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