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Office Administrator – Construction Industry – Montreal
Our client, a luxury commercial General Contractor is looking for an experienced Office Administrator.
Our client is a fast-growing company that provides a wide range of construction services to residential and commercial projects. Ration 25 / 75
Administrative officers oversee and implement administrative procedures, establish work priorities, conduct analyses of administrative operations and coordinate acquisition of administrative services such as office space, supplies and security services.
RESPONSIBILITES
• Provide full administrative support to the Montreal office, supporting the project management team, operations, Safety and Human Resources.
• Accurately maintaining and filing all correspondence, documentation and other records.
• Create project binders and correctly file documentation regularly.
• Input information into our Professional Project Management tool.
• Route incoming mail and prepare outgoing mail, file correspondence and other records.
• Responsible for all FedEx shipping and receiving.
• Create, review, and submit various internal reports.
• Orders and maintains supplies and equipment for the office.
• Answer, screen, and forward telephone calls to the appropriate staff member. Provide generic information to callers as required.
• Maintain the printers and fax machines. Refill paper and toner levels. Fix any paper jams or call a technician if an issue occurs.
• Perform other duties as required such as: Compliance, Plane tickets. Insurance, New licenses, Software set ups, Credit cards and Office equipment etc
QUALIFICATIONS
• Minimum of 5 years related administrative experience required for a General Contractor.
• Must have strong PC skills with a high level of proficiency with Microsoft Office and internet applications.
• Previous experience with JD Edwards or Primavera P6 would be an asset.
Job Types: Full-time, Permanent
Schedule:
• Monday to Friday
