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APPLICATIONS ARE INVITED FOR THE POSITION OF
SECRETARY 2 – HUMAN RESOURCES
Non-Union Level 12 – $48,332 – $60,414
THIS IS A TEMPORARY CONTRACT ASSIGNMENT FOR ONE (1) YEAR
Our Vision
At the Toronto Catholic District School Board, we transform the world through witness, faith, innovation and
action. Servant-leadership that is visionary, empowering and inclusive is a fundamental characteristic of our Board.
We seek colleagues who demonstrate a powerful personal mission and commitment through action to these
principles. We are committed to fairly and objectively recruiting and selecting leaders and staff who are excellent
role models, visionary and innovative, student-focused, committed to diversity, inclusion and equity and are also
collaborative in building a Catholic community.
CRITERIA FOR AN INTERVIEW:
- Two-year College Diploma in Human Resources/related discipline, or equivalent combination of
education and experience
- Minimum of one (1) year experience in Human Resources or related environment, preferably
with a unionized, public sector employer
- Proficiency in Microsoft Office Suite e.g. Outlook, MS Excel, Word, Access and PowerPoint, at
an advanced level (testing required)
- Proven analytical skills
- HRIS system experience, preferably SAPHR Enterprise software
- Excellent organizational skills
- Demonstrated ability to balance multiple tasks with competing deadlines, while prioritizing daily
and weekly activities and projects on-demand, in a very busy environment with constant
demands and interruptions
- Excellent communication skills working with all levels of the organization and the ability to
facilitate sensitive and confidential matters
- Proven ability to work independently with minimal supervision
- Flexibility to work overtime as required to meet the department’s needs
MAJOR DUTIES AND RESPONSIBILITIES:
Reporting to and under the direction of the Supervisor(s) of Support Services, the primary purpose of
this position is to provide functional and administrative support to the management team for the
assigned employee groups, various collective agreements and special projects, as assigned. Duties and
responsibilities include but are not limited to the following:
- Provide secretarial/administrative support to the department such as performing duties related to
the maintenance and update of the life-cycle of employees’ master data in HRIS system (e.g. set
up newly hired employees, salary revisions, placing employees on leaves, resignations,
retirements, transfers, allocation of allowances)
Week of Apr. 4, 2022
- Research and compile sensitive and confidential materials for legal/grievance matters
- Research and prepare responses/analysis as first point of contact for enquiries relevant to
collective agreement(s) provisions/policies and procedures that pertain to the assigned Human
Resources functions and responsibilities
- Monitor, track and follow up with principals/department managers regarding the probationary
completion process for unionized and non-unionized employees
- Support the annual process of applying grid increments (generating related reports, exception
reports, errors, etc.)
- Support the annual process of seniority reporting and seniority application related to probation
completion
- Administer internal job posting and award processes for various collective agreements, including
but not limited to job offers, scheduling testing and interview dates, preparing interview
packages and completing the interview file for audit compliance
- Coordinate the preparation of training schedules for new hires
- Liaise with principals and department managers in obtaining employee work schedules,
facilitating temporary backfilling of vacant positions, daily deployment of unfilled jobs in
exigent circumstances, etc.
- Compose letters and department correspondence pertaining to assigned workload and or as
required
- Maintain files and follow-up systems; utilizing established formats or creating new
formats/setups as required; maintain and update data and generate reports and related analysis
pertaining to the assigned area, etc.
- Back up duties and responsibilities to Non Union Secretary 2 position
- Support the HR Liaison Desk duties on a rotational basis as scheduled and/or required
- Perform other duties as assigned or required by the management team
Diversity and Inclusion
Consistent with the TCDSB’s Employment Equity policy and Multi-Year Strategic Plan, the TCDSB is strongly
committed to fostering and creating a diverse and inclusive workplace that reflects the stakeholders and
communities we serve. As such, we welcome and encourage applications from candidates who self-identify as visible
minorities, persons with disabilities, aboriginal peoples and women. You are invited to voluntarily indicate if you
identify as one or more of the aforementioned communities. This information will be kept confidential.
Barrier-Free Recruitment and Selection
TCDSB embraces the principles of the Accessibility for Ontarians with Disabilities Act (AODA) and as such, is
committed to creating an inclusive, barrier-free recruitment and selection process. Please inform the Human
Resources department at the time of your application of any requirement for an accommodation. The need for
documentation to support the accommodation will be requested as required prior to the implementation of any
accommodation measures.
Interested applicants are asked to submit a completed résumé, cover letter, and any related educational
documents, and reference letters, no later than Tuesday, April 19, 2022. Failure to complete a full
package may impact your eligibility for an interview.
Week of Apr. 4, 2022
Applications are to be submitted online through ApplyToEducation at:
https://network.applytoeducation.com/Applicant/AttJobPosting.aspx?JOB_POSTING_ID=f8224751-
d290-43f3-823f-bc23e6c66db7
We thank all applicants, however, only those selected for further consideration will be contacted.
Please note, candidates selected for an interview will be required to provide original applicable
education documents.
Week of Apr. 4, 2022
