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- Job ID: 43812
- Job Category: Administrative
- Division & Section: Children’s Services, ChildSvcs TO Early Learng& ChildCareSvcs
- Work Location: Metro Hall, 55 John Street
- Job Type & Duration: 1 Temporary Vacancy (12 months)
- Salary: $58,381.00 – $69,525.00
- Shift Information: Monday to Friday, 35 hours per week
- Affiliation: Non-Union
- Number of Positions Open: 1
- Posting Period: 12-Jan-2024 to 26-Jan-2024
Major Responsibilities
- Supports TELCCS senior team with all aspects of administrative tasks and the handling of confidential information
- Organizes and assists in the preparation of grievances and arbitration documentation
- Organizes and assists with the preparation, documentation, tracking and filing of College of ECE complaints and discipline processes and outcomes, including consultation with Legal and Labour Relations units
- Supports data collection and tracking for decision making purposes
- Able to apply equity lens to support highly diverse workforce and families in TELCCS
- Operates various office equipment and computers utilizing a variety of desktop applications and corporate systems. Utilizes layout, formatting and keyboarding skills
- Maintains filing and retrieval systems for various records/documents. Ensures required documentation is distributed to appropriate staff
- Researches and provides information in response to enquiries/complaints and exchanges information with all levels of staff, elected officials, the public, government agencies or private companies and records detailed messages
- Drafts routine correspondence
- Co-ordinates meetings, appointments and interviews for TELCCS hiring processes, including screening
- Compiles material, prepares agenda and takes and transcribes minutes, processes forms, as required for senior TELCCS team
- Supports work of Program Manager, Administrative Supervisor and Nutrition Services, including presentations etc
- Liaises with Staffing Unit and other units in various capacities
- Assists with budget administration and maintains and processes accounts receivable for the organizational unit.
- Maintains effective, highly service oriented working relationships with divisional staff, officials and staff outside the division
- May provide work direction and training to clerical employees
Key Qualifications
- Experience in performing administrative/secretarial support duties to senior management and/or teams.
- Experience using Microsoft Word, Excel and Power Point.
- Experience in layout and formatting complex reports, correspondence, charts, tables and other documents.
- Experience using e-learning systems is an asset.
- Highly developed customer service and interpersonal skills and ability to deal with people in difficult situations.
- Ability to exercise independent judgement and discretion in dealing with confidential operational matters and with management staff.
- Ability to work independently with minimal supervision, prioritize work schedule, complete assigned duties within timelines, handle multiple projects and priorities and work in a team environment.
- Familiarity with child care sector, including relevant legislation, collective agreements and HR policies and procedures.
- Must have flexibility to work long hours in peak periods and be able to work flexible hours, including weekends
- Lived experience or significant skill and knowledge in areas of equity and diversity would be an asset.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request . Learn more about the City’s Hiring Policies and Accommodation Process .
