Town of Hay River Looking for Director of Finance & Administration (FT) at Hay River, NT Full Time

JOB SUMMARY:
The Director is responsible for planning, directing and controlling the Town’s finance and administrative functions, programs and services by following municipal policies and procedures in compliance with territorial and federal legislation.

Reporting to the Senior Administrative Officer, the Director of Finance and Administration for such tasks as preparing the budget, conducting financial analysis, preparing financial reports, developing and implementing an effective system of accounting, managing the payroll system, overseeing customer service and reception, ensuring specific technical financial programs (e.g. property taxation, utilities, licensing/permitting, etc.) are competently managed, and maintaining accurate and current bylaw records.

DUTIES & RESPONSIBILITIES:
Directs, monitors and oversees the activities of the Finance and Administration Department. This includes but is not limited to:

Directly supervises and manages Administrative Department staff.

Undertakes employee performance management, including annual goal setting/work-planning, annual performance appraisals, providing regular feedback, discipline as required in conjunction with Human Resources

Responsible for recruiting department staff.

Ensure staff are appropriately trained, both to meet technical/operational needs and for personal/career development.

Reaffirm the importance of safety in the workplace and build a culture of safety

Provides effective strategic financial, and administration planning and information to the SAO, senior management and at times, directly to Council. This includes but is not limited to:

Participates in strategic, and financial planning process

Researches, prepares and submits the annual O&M budget and works with senior management to implement and monitor

Collaborates with appropriate senior management on the development, monitoring and implementation of the capital/infrastructure budget

Prepares detailed reports on financial and administrative matters

Attends Council meetings and provides advice to Council as required

Drafts letters to government and industry for SAO and Mayor’s signature.

Attends Senior Management meetings and provides regular updates to staff.

Provides comptrollership functions in order to ensure finances are managed in accordance with legislation, policies, procedures and generally accepted accounting principles. This includes but is not limited to:

Manages accounting and financial systems and maintain full and accurate accounting records

Conducts financial analysis and prepare detailed financial reports and statements

Ensures compliance with financial legislation, policies and procedures including adherence to the terms of Block Funding and Contribution Agreements

Manages the payroll system to ensure all staff are paid on a timely and accurate basis

Develops and implement purchasing practices and monitor the purchasing system

Administer contracts

Completes the year end audit and presents audited financial statements to Council.

Responds to auditors’ comments concerning finances and operations and oversee required action to address deficiencies

Approves the Chart of Accounts and maintain commitment controls

Implements and monitors payment authority practices

Establishes and maintains cash controls

Monitors department spending and recommend corrective actions as necessary

Manages investments and reserves

Reconciles general ledger accounts

Supervises the maintenance of assessment roles and collection/distribution of municipal & school taxes

Responds to inquiries and investigates complaints from the public and public agencies. This includes but is not limited to:

Participates in the development and implementation of public service standards.

Deals with public concerns in an appropriate and timely manner.

Performs other related duties as required

KNOWLEDGE and SKILLS:
The following knowledge and skills are required for an individual to be able to perform the duties of this position:

Education and Experience:
Completion of a professional accounting designation (CA, CGA, CMA) from a recognized accounting program and;

several years of related senior financial and administrative experience, preferably in a municipal or other government sector. Equivalencies will be considered.

Job Knowledge Requirements:
Knowledge of generally accepted accounting principles

Knowledge of computerized accounting programs

Knowledge of accounts payable/accounts receivable and preparation of financial statements

Knowledge of preparation of financial reports

Knowledge of administration of payroll

Knowledge of applicable bylaws, procedures, programs and regulatory knowledge

Knowledge of office administration

Technical Skills & Abilities:
Computer skills (Word, Excel, Outlook, Publisher)

Project management skills

Contract management skills

Interpersonal Skills:
Good writing and oral communication

Problem solving/analytical skills

Supervisory skills

Effective organizational skills

Strong leadership/teambuilding skills

Strong presentation skills

POSITIONS SUPERVISED:This position supervises:
Customer Service Clerk

Administration Clerk

Payable/Payroll Clerk

Accounts Receivable Clerk

Lands Clerk

WORKING CONDITIONS

Physical Demands:
The Director, Finance and Administration will have to spend time sitting and using office equipment and computers, which can cause muscle strain. The Director may also have to do some light lifting from time to time.

Environmental Conditions:
The Director, Finance and Administration may have to manage a number of projects at one time, and may be interrupted frequently to meet the needs and requests of colleagues, residents, clients and contractors.

Sensory Demands:
There are no unusual sensory demands with this position.

Mental Demands:
The Director, Finance and Administration must lead staff in completing work that is challenging, demanding and of great interest to all stakeholders (Council, senior management, external reporting agencies, the public, etc). This can create stress as well as challenges to multitasking and concurrent project management requirements