Town of Kingsville Looking for Temporary Office Support Employee- Public Operations Department (13-14 months) at Kingsville, Ontario, Canada Full Time

Reporting to the Director of Public Operations the Temporary Office Support –Public Operations (13 months) role is responsible for clerical and office administration functions in support of the Public Works, Environmental Services and Facilities and Property Departments.

Responsibilities

• Responsible for administrative tasks of the Public Operations Department including but not limited to reports, agendas, correspondence, notices, maintaining of the filing system, and scheduling of meetings
• Provide customer support to the public by processing requests for information and directing calls and inquiries to the proper department or agency.
• Create, distribute and provide follow-up on daily work orders and service requests in response to customers, contractors, agencies etc.
• Document and track annual maintenance programs including but not limited to winter control, fleet maintenance, tree planting, water distribution system maintenance etc.
• Maintain locate tracking software and follow up with Ontario One Call, excavators, and other agencies if necessary.
• Closing and indexing municipal files, maintaining maps, and updating various lists and indexes including, but not limited to, the contractor, supplier pricing list and approved contractors list.
• Administer records management and Laserfiche scanning
• Provide back up for other departments including reception and Treasury. Provide back up office support coverage for marriage and cemetery matters
• Enter Timesheet information for Public Works, Environmental Services, and Facilities and Property
• Write and send out letters. Assist with SOP, Report, Policy and Procedure writing and editing.
• Carry out a range of clerical tasks on a regular basis including filing, compiling lists, preparing reports, certificates, binders and related materials.
• Assist the public with other by-law /policy inquiries as requested. Assist with vehicle licensing renewal
• Other duties as assigned

Qualifications

• Minimum Community College diploma in Business Administration or Public Administration.
• Over 2 years up to and including 3 years progressive experience in a municipal office environment
• Knowledge using software packages including Great Plains, Stone Orchard, Laserfiche, GIS Mapping System, Business Access, Cityworks etc
• High proficiency in the use of Microsoft Office. Computer skills are a must to be able to letter write, use mail merge for mass mailing and report writing and editing. Knowledge of Excel aids in spreadsheet preparation
• Ability to multi-task, prioritize effectively and efficiently complete required work assignments
• General knowledge of municipal operations and a strong understanding of By-laws, Policies, and Procedures in order to provide residents with the most accurate information and services

Working Conditions

• Work is typically performed within the office environment
• Requires a need for detail and accuracy.
• The normal workweek is 35 hours

The normal workweek is 35 hours and rate of pay will be $31.88- $32.88 an hour.

Applications must be received no later than 4:30 p.m. on Friday, June 7, 2024.

All applications are appreciated however only those selected for an interview will be contacted.

Accommodations under the requirements of the Accessibility for Ontarians with Disabilities Act (AODA) will be provided upon request.

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