Townline Homes Inc Looking for Administrative Assistant at Vancouver, BC Full Time

About Townline

Townline is an industry-leading, Vancouver-based real estate developer known for its innovative living solutions, unparalleled attention to detail, and renowned customer care. For over 40 years, every Townline project – from single-family homes and townhomes to concrete high-rise towers, mixed-use communities, and alternative housing solutions – has been defined by purposeful design, meticulous construction, forward-thinking amenities, and an unwavering commitment to enriching the cities and communities we build in.

Townline is deeply involved at each stage of every project, with in-house development, finance, construction, marketing, sales and leasing, and customer care teams. We believe in a person-to-person approach with each of our stakeholders, partners, homeowners, and tenants to ensure we meet the unique needs of neighbourhoods and the individuals within them. That’s the Townline Way.

Townline offers ample opportunities for growth and development, a competitive compensation package, a comprehensive health benefits program and an on-site gym/wellness center. As well, our office is conveniently located right on the Canada Line at Marine Gateway. This is an exciting opportunity for someone who is looking for experience in the rewarding field of social-purpose housing development and with one of BC’s most respected and proven developers.

Summary

The Administrative Assistant will support Townline’s Health and Safety department regarding assigned administrative tasks. The successful candidate will have a high attention to detail, be organized, tech savvy and have the ability to meet deadlines set by the Safety department.

Responsibilities:

• Providing administrative support for the Health and Safety department
• Leading and coordinating the government grant program
• Creating, tracking, and maintaining updates of the safety training matrix
• Coordinating and scheduling various training for safety and construction employees
• Coding and submitting invoices to the Accounting department related to Health and Safety
• Submitting reimbursements for the Health and Safety team
• Ordering safety equipment and PPE for various sites
• Scanning and uploading safety related documents on Sharepoint
• Uploading and tracking training certificates on BambooHR
• Uploading safety documents and photo’s on Procore
• Pulling various safety reports on Procore for the Health and Safety team
• Participating in the monthly Joint Health and Safety Committee, Mental Health and Wellness Committee and Construction Safety Officer meeting; meeting minutes and creating supporting documents
• Conducting reference checks for the Construction Safety Officer recruits
• Other duties as required

Skills & Requirements:

• Education: Post-secondary education related General Office Administration would be an asset.
• Computer Skills: Proficiency in Microsoft Office (Excel, Word, PowerPoints, Outlook, etc.).
• Strong interpersonal, and communication skills including written and verbal.
• Able to communicate effectively with all levels of employees and outside parties.
• A team player who works well in a collaborative environment.
• A self-starter and quick learner who takes direction well and is able to work with minimal supervision.
• A creative thinker and effective problem solver.
• Strong work ethic, attention to detail, and excellent planning and organizational skills.
• A positive attitude
• Able to take direction from multiple sources.
• Willing to ask questions and find solutions.