Triovest Looking for Property Administrator at Edmonton, Alberta, Canada Full Time

Triovest, one of the largest privately-owned Canadian commercial real estate companies, is seeking a Property Administrator in Edmonton. The successful individual will be responsible for support and administrative functions within the Property Management Team for a commercial real estate portfolio of 1.5 million square feet. The successful individual will develop and maintain relationships with clients, tenants, and contractors to ensure building standards are adhered to and service performance is optimal. This role requires superior communication and organizational skills to respond to tenant inquires, and a high-level of professional including service excellence.

The role is to truly be a Triovest ambassador specializing in relationship management with tenants and clients. The Property Administrator works within the Property Management Team to ensure accurate financial reporting ensuring fiduciary obligations are met for our clients and tenants.

The incumbent will assist the Property Management Team in overseeing the operational and administrative functions associated with the portfolio, ensuring the assets are managed and operated at the highest possible standard in accordance with Triovest’s goals and all applicable codes, environmental requirements, and government legislation.

KEY RESPONSIBILITIES

• Develop and maintain an effective line of communication with the Team and provide administrative support as required.
• Interact with internal teams, tenants and external service providers to ensure building standards are adhered to and service performance is at an optimum.
• Process preliminary monthly rent roll report and assist with communicating ongoing rental billing changes to tenants.
• Oversee the AR and AP process, track accounts payable, assist with rent collection, and manage the Accounts Receivable process ensuring all outstanding balances are followed on a timely basis.
• Process, administer, and respond to inquiries regarding tenant accounts, rent letters and year-end billing reconciliations.
• Deposit rental cheques to appropriate banks, enter cash receipts, direct deposits and record cash receipts to tenant’s accounts.
• Maintain organized and up-to-date financial records, including lease agreements, vendor contracts, and property-related documents.
• Process accounts payable invoices including administering invoice holdback where applicable, match invoices to approved purchase orders, respond professionally to various invoice payments inquires by property management staff or external vendors, construction cost tracking etc.
• Administer and reconcile utility billings as required.
• Assist the Property Management Team with the preparation of quarterly reports and annual budgeting of operating expenses, and capital expenditure working documents.
• Provide assistance to the Property Management Team by keeping on top of deadlines/commitments and conducting pro-active follow-up.
• Assist with general administrative tasks, including updating lists, manuals, and guidelines as required.
• Provide assistance with the execution of tenant and building events, with the Property Management Team.

QUALIFICATIONS & ATTRIBUTES:

• A post-secondary degree in Accounting, Finance or Business Administration is preferred.
• Minimum of one (1) year experience in Property Management Administration.
• Experience in Yardi Voyager and Yardi Payscan is an asset.
• Sound understanding of basic accounting concepts and principles.
• Solid proficiency in Microsoft Office applications.
• Strong sense of initiative, ability to manage multiple requests simultaneously, and ability to adjust to changing priorities.
• Well-developed written and oral communication skills.
• Collaborative approach to problem-solving and relationship development, and ability to work effectively with individuals at all levels of the organization.
• Exceptional client service orientation.
• Passionate about fostering an inclusive and positive organizational culture.
• A dedication to providing exceptional service, every day.
• Exceptional organizational skills to manage multiple properties, teams, and projects simultaneously.
• The ability to adapt to change in a positive way and deliver successful results within a given time frame.
• A team-oriented approach to meeting goals and objectives.
• The ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty and respect.

We ask that interested candidates please submit their applications no later than January 29, 2024. Apply now at triovest.com/careers.

Triovest is an Equal Opportunity Employer

We are committed to creating a culture of equity, diversity, and inclusion, including fostering a safe and respectful environment that allows for diverse perspectives—a work environment in which all employees are valued and have an equal opportunity to achieve success.

Applicants who meet the qualifications will be given fair consideration for employment, free from any form of discrimination based on protected grounds.

We are committed to providing reasonable accommodations throughout the recruitment process and while working at Triovest. If you require support applying online because you are a person with a disability, please email us at hrcommunications@triovest.com.