Truspace Looking for Project Coordinator at Toronto, ON Full Time

Responsibilities

Design Procurement – preparing and sending Purchase Orders for Engineering, Architects, Graphics, etc.

Pricing and securing of specific long lead items – i.e. flooring, furniture, specialty materials, etc.

Construction Tendering: reviewing RFP document, review specification documents, gather required drawings and attachments, prepare Dropbox for issue of tendering documents, send out addendums and clarifications as required, obtain quotes from all suppliers for Truspace supplied materials, and tabulate all proponent’s responses for review.

Construction Procurement: submitting Purchase Orders to vendors, ensuring lead times are in line with the project schedule

Project Coordination: liaise between trades and Truspace Designers and Project Managers for questions and to ensure proper understanding of the project scope; ensuring trades are lined up to be on site at the right date and time

Participating in the tracking of project milestones; assists with the maintenance of the project schedule

Filling out Matrix for vendors, flagging any trades that may pose a risk to the project schedule

Maintaining various data base requirements for estimating and tendering purposes.

Change Orders: assist Project Manager in producing RFIs, PCNs and Change orders, set up and maintain logs to track them, including all design and consultant responses, client sign off, trade quotes, etc.

Review of Trade and Supplier invoices to ensure they align with our Purchase Order

Other duties as assigned.

Qualifications and Assets

Technical College Diploma or Degree

Procurement Program Diploma is an asset.

3-5 years project coordination experience within the Commercial Construction/Tenant Improvement industry is a requirement.

Experience reading construction drawings is a necessity.

Basic understanding of mechanical and electrical systems.

Understanding of interior construction processes.

Basic understanding of all materials used in interior construction and knowledge of their costs.

Good command of the English language, both verbal and written.

Proven leadership skills.

Ability to work in a busy and growing environment.

Punctual, focused on organization and detail.

Excels in customer relations and can work well in a team-oriented environment.

Ready and willing to go the extra mile on projects when needed.

Customer service focussed – both internally and externally.

If you love people and want to make a difference in the workplace, we want to hear from you. Truspace is an energetic team of people who want to make a difference in our community by creating spaces that transform lives.

We believe that every space we create is an opportunity to provide positive change in the lives of our clients and our people. It’s about ‘we’ not ‘me’ around here, a place where people find meaning, develop themselves, and provide for their families; and you have an entire team to support your goals. Asking for help when needed and rolling up your sleeves to assist someone else are two things we encourage from everyone who works here. It’s an environment where it’s fine to fail because together, we will find a solution. We build meaningful relationships and genuinely care about ensuring our clients and employees have an amazing experience with us.

Working with the team at Truspace is fun, productive, and challenging in all the right ways. We have a wonderful work environment and a team of dedicated, client-focused employees. If you love working with a smart, innovative team and appreciate lunches and celebratory donuts, we are the place for you – apply!

A little more information about our company:
Truspace is a corporate interior design and build firm. With its head office located in Edmonton, Truspace provides award-winning interior office design-build services in Vancouver, Calgary, Edmonton, and Toronto. We combine creative design practices with an established process to deliver sophisticated environments that have the power to inspire and transform.