uBriGene Biosciences International Co. Looking for Office Administrator at Vancouver, British Columbia, Canada Full Time

The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves a combination of administrative, organizational, and communication tasks to support the overall functioning of the workplace.

Responsibilities:

Front Desk Operations:

• Greet and welcome visitors with a warm and friendly demeanor.
• Answer and direct phone calls in a polite and efficient manner.
• Manage the reception area, ensuring it is clean, organized, and presentable.

Administrative Support:

• Manage and coordinate office activities and operations.
• Answer and direct phone calls, emails, and other inquiries.
• Draft, proofread, and edit documents and communications.

Office Organization:

• Maintain and organize office files, records, and documentation.
• Manage office supplies and equipment, including ordering and restocking as needed.

Communication:

• Serve as a point of contact between employees, clients, and external partners.
• Distribute internal and external communications.

Scheduling and Coordination:

• Schedule and coordinate meetings, appointments, and travel arrangements.
• Arrange and prepare meeting rooms as needed.

Financial Administration:

• Assist with budget management, expense tracking, and financial record-keeping.
• Process invoices and handle basic bookkeeping tasks.

Technology and Equipment:

• Ensure proper functioning of office equipment (computers, printers, etc.).
• Provide basic IT support or coordinate with IT services when necessary.

Event Planning:

• Coordinate and organize office events or functions.

Health and Safety:

• Ensure compliance with health and safety regulations.
• Implement and manage safety protocols within the office.

Executive Supports:

• provide high-level administrative support to executives, enhancing their effectiveness and contributing to the overall efficiency of the organization.

Qualifications:

Education:

• Bachelor’s degree or equivalent work experience.
• education in business administration or a related field may be preferred.

Experience:

• Previous experience in an administrative or office support role is often beneficial.

Communication Skills:

• Strong verbal and written communication skills are essential.
• Mandarin and English bilingual are a bonus.

Organizational Skills:

• Excellent organizational and multitasking abilities.

Technology Proficiency:

• Proficient in using office software (e.g., Microsoft Office Suite) and basic knowledge of office equipment.

Problem Solving:

• Ability to identify and solve problems independently.

Interpersonal Skills:

• Good interpersonal skills and the ability to work well with others.

Attention to Detail:

• Accuracy and attention to detail are crucial in managing administrative tasks.

Adaptability:

• Ability to adapt to changing priorities and work in a fast-paced environment.

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