University Canada West Looking for HR Recruitment Assistant – Faculty at Vancouver, BC Full Time

Position Job Title: HR Faculty Recruitment Assistant

Location: Vancouver, BC

Reports To: HR Recruitment Supervisor – Faculty

The HR Recruitment Assistant – Faculty will be supporting the day-to-day recruitment responsibilities of the Faculty Recruitment team. The Faculty Recruitment team manages the faculty recruitment cycle, starting from the job posting and up to onboarding. The Recruitment Assistant will work closely with members from other departments, such as the Academics and Registrar Office. The incumbent will be responsible for connecting with and answering daily emails and inquiries and processing any incoming mail addressed to the Recruitment team.

• Support full cycle recruitment, including but not limited to posting jobs, shortlisting candidates, interviewing, processing new hire paperwork, and document verifications
• Attend interviews and take down notes for record purposes
• Conduct document verifications, checking identification, authorization to work, and transcripts
• Maintain up-to-date job postings in collaboration with the Academics department
• Respond to emails or take calls regarding inquiries from interested applicants and active candidates
• Update data trackers and spreadsheets as the recruitment progresses
• Review and authenticate incoming faculty transcripts, document both paper and email copies
• Coordinate faculty referrals, updating the parties involved on progress and ensuring that the data tracker is thoroughly updated and managed
• Produce employment agreements and issue them to new hires along with other HR documents required
• Follow up with new hires for paperwork and documents needed for record management purposes
• Maintain up-to-date knowledge of HR benefits and information regarding faculty employment
• Arrange monthly invoices from job platforms and forward them to Finance
• Provide continuous feedback on the processes and review areas for improvement
• Inform relevant stakeholders on progress and updates as required
• Support the onboarding processes, including but not limited to creating IT accounts and ADP enrollments as required
• Collaborate with the HR Onboarding Success Coordinator to ensure a smooth enrolment
• Actively coordinate documents for timely payroll submissions in accordance to payroll cut-off dates
• Support the HR Recruitment Team by attending virtual and in-person job fairs. Provide constructive feedback on events’ outcomes through a reporting system.
• Research market trends and support various hiring initiatives in the department

Competencies:

• Ability to work in a fast-paced work environment with minimum supervision
• Strong interpersonal and communication skills are required
• Customer service-oriented
• Ability to prioritize work and complete assignments in an efficient and timely manner
• Ability to exercise sound judgment and follow processes and procedures
• A high degree of accuracy and attention to detail
• Ability to work with a high degree of discretion when dealing with highly confidential and private information
• Excellent organization skills and ability to manage multiple tasks with tight deadlines

Education and Experience:

• Minimum Bachelor’s Degree required
• Minimum of 1 year of experience in full-cycle HR Recruitment
• Experience with ATS systems is an asset but not required