University Health Network Looking for Administrative Assistant III at Ontario Full Time

Administrative Assistant III – Toronto, Ontario

ADMINISTRATIVE ASSISTANT III

Job Posting #: 925283

Union: Non-Union

Site: Toronto General Hospital

Reports to: Director

Hours: 37.5 hours per week

Salary: $25.89 – $32.36 per hour. Commensurate with experience and consistent with UHN compensation policy

Status: Permanent Full-Time

Shifts: Days with the expectation of occasional need to stay for additional hours

Posted Date: October 5, 2023

Closing Date: Until filled

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Position Summary

The Administrative Assistant IIIexercises considerable judgment, flexibility and independence to provide complex secretarial and administrative support services to senior professional staff, including physicians, in the Infection Prevention & Control department and the Division of Infectious Diseases. The Infection Prevention & Control department is committed to patient safety at UHN by providing quality hospital-wide programs for the prevention and control of infections. The Division of Infectious Diseases consists of more than 25 physicians across UHN sites and Sinai Health, along with residents and fellows, who provide clinical infectious diseases services and participate in educational activities. This role operates in a non-clinical setting.

The successful candidate will provide administrative and coordination support to the Division Head of Infectious Diseases and the infection prevention and control department, including an IPAC physician.

Duties

• Coordinating and maintaining schedule/calendar for assigned personnel;

• Organizing clinical rotation schedules for the Division of Infectious Diseases and communicating with Switchboard

• Coordinating, organizing or planning meetings and events;

• Providing functional supervision to assigned personnel;

• Monitoring and analyzing department budgets and completing payroll entry;

• Attending meetings and taking minutes;

• Using tools to develop surveys and presentations;

• Ensuring efficient operation of the office;

• Developing, organizing and maintaining electronic documents;

• Updating WebCV on behalf of physician;

Qualifications

• Completion of Grade XII and a recognized post-secondary Medical or Business Office Administration diploma, or equivalent, required;

• Four (4) yearsrelated administrative experience;

• Advanced proficiency in a Microsoft Office environment;

• Excellent organizational and time management skills; ability to prioritize and deal with multiple tasks in a dynamic environment;

• Very good interpersonal and customer service skills;

• Excellent verbal and written communications skills;

• Comprehensive knowledge of health care, organizational/office practices, procedures and standards;

• Ability to produce high quality work in accordance with Hospital standard;

• Ability to maintain confidentiality;

• Ability to work well under pressure and use good judgment in assessing difficult situations;

• Experience working in a health care environment an asset;

• Knowledge of medical terminology an asset;

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive compensation & benefits (medical, dental, etc.)

• HOOPP defined benefit pension plan

• Wellness services & offerings

• Close access to Transit and UHN shuttle service

• Opportunities for development and promotions within a large organization

• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.