Duration in Months (for fixed-term jobs):
N/A
Job Family:
Event Management
# of Open Positions:
1
Faculty/Service – Department:
Manager, Alumni Loyalty
Campus:
Main Campus
Union Affiliation:
SSUO
Date Posted:
November 27, 2023
Closing Date:
December 07, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
Hours per week:
35
Salary Grade:
SSUO Grade 08
Salary Range:
$60,700.00 – $76,672.00
With the overall objective of increasing alumni engagement, the coordinator is responsible for providing event support and overall project coordination for the Alumni Relations and Annual Campaign Office. The coordinator actively supports the Manager, Alumni Loyalty in the development, coordination, execution and evaluation of various activities, projects and events delivered by the Office.
Specific Accountabilities
Events support
Coordinates events and programs that engage alumni and support Alumni Relations and Annual Campaign initiatives and enhance relationships between the University and its community of alumni and donors. Coordinates all the logistics surrounding events such as room reservations, rentals, catering services, etc. Supervises the running of these events and remains available to resolve any problems that may arise. Optimizes resources spent on events and prepares reconciliation of expense statements for alumni programming in order to ensure activities are delivered on time and within budget. Coordinates the promotion and online registration process for Alumni Relations and Annual Giving events with the objective to increase alumni awareness and participation.
Administrative support
Supports Alumni Relations and Annual Campaign in an administrative capacity, including coordinating all travel arrangements, reimbursements, writing event briefings, compiling and preparing alumni reports, and other administrative duties as needed with the objective to ensure efficient and smooth coordination of activities.
Liaison with stakeholders
Develops and maintains strong relationships with alumni and donor representatives in faculties and services and provides them with communications and event support, when required.
Communications
With the objective to increase alumni engagement and a sense of belonging to the alumni community, drafts bilingual content for social media platforms (Twitter, Instagram, Facebook and Linkedin) and other various communication mediums (web, e-vites, print, etc.). Responsible for posting approved content on all social media platforms (Twitter, Instagram, Facebook and Linkedin). Promotes alumni and uOttawa successes and stories, events, alumni benefits, etc. Maintains and updates the Alumni Relations website in collaboration with the Manager, Alumni Loyalty and various other members of the Alumni Relations team.
Special projects
Provides support, including data entry, to Alumni Relations and Annual Campaign on special projects.
Reporting
Compiles information, prepares and produces reports in support of Alumni Relations and Annual Campaign programs and activities. This includes the coordination of surveys and sending post-event communications to alumni, volunteers, etc.
Knowledge, Experience And Skills
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
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