University of Prince Edward Island Looking for Staffing and Benefits Assistant – Human Resources Department at Charlottetown, PE Full Time

The Human Resources Department is seeking an energetic and motivated person to join its team. The Human Resources Department manages a comprehensive range of personnel, labour relations and human resources planning functions within the University. The work environment is high-traffic and fast-paced, and the subject matter is frequently of a sensitive and/or confidential nature.

RESPONSIBILITIES:
Under the general direction of the Manager of Human Resources and the Associate Vice-President Human Resources and Legal, the successful candidate will:

Provide a wide variety of administrative support to the Human Resource Department but will specifically focus on the area of Employee Services

Maintain and process employee leave records; conduct orientation sessions; process and update Supplementary Health, LTD, Life Claims and WCB applications; pension administration; provide lists and other necessary information to campus and benefits carriers through the use of database query software; assist employees and the public; accordingly

Prepare and file correspondence, compiling statistical information

Maintain the HR information system through processing of transactional data

Prepare letters of offer or contracts for signature

Assist with on-boarding and off-boarding of employees

Maintain relevant spreadsheets

Respond to queries regarding employment, collective agreements, benefits, and similar related topics

Assist in benefit administration

Other projects and duties as required by the department

QUALIFICATIONS:
Completion of a post-secondary program from a recognized educational institution in a related office studies program with HR related experience; an equivalent combination of training and experience will be considered

Experience working with HRIS systems, employee benefits administration and employment contracts would be a definite asset

Familiarity with the UPEI environment, it’s regulations, policies and working knowledge of UPEI staff and faculty collective agreements would be an asset

Comprehensive knowledge and skills in advanced word processing, electronic information systems, spreadsheet, and presentations applications

Demonstrated organizational abilities, initiative, and flexibility

Ability to prioritize, multitask and meet various deadlines

Clear understanding of the need for discretion and confidentiality

Ability to communicate effectively orally and in writing

Demonstrated interpersonal skills with the ability to work both independently and as part of a team