University of Toronto Looking for Administrative Assistant at Burlington, Ontario, Canada Full Time

Req ID: 35081

Faculty/Division: Dalla Lana School of Public Health

Department: Inst of Health Policy, Mgmt & Evaluation

Campus: St. George (Downtown Toronto)

Position Number: 00055835

Description

About us:

The Dalla Lana School of Public Health is a Faculty of the University of Toronto that originated as one of the Schools of Hygiene begun by the Rockefeller Foundation in 1927. The School, which plays a criticalrole in the COVID-19 pandemic response, went through a dramatic renaissance after the 2003 SARS crisis and it is now the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutions throughout Toronto and the world. With $76 million in research funding per year, including more than $31.5 million held at DLSPH, the School contributes to improving population health and health policy and health systems through discoveries and innovation in data science and AI, maternal, child and reproductive health, climate change [response], implementation and improvement sciences, preventable disease through vaccines and prevention through [and] wellness such as with diabetes, comparative health policy, sustainable and equitable health systems, global and Indigenous health, among many other areas.

Your Opportunity

The Institute of Health, Policy, Management and Evaluation (IHPME) has the largest and most productive group of scholars working in health policy, health services, health informatics, clinical epidemiology and health care research in Canada today. Our students represent all sectors of the health care system; we have consistently been able to attract exceptional applicants from diverse backgrounds with a wealth of experiences. Our alumni have moved into leadership positions throughout the health care system and remain actively involved in ensuring we achieve our goals. And, finally, our donors and partners have been very generous in terms of developing and supporting new initiatives and addressing the financial needs of our students.

As an Administrative Assistant, you will be supporting many different tasks related to the Long-COVID web research network. The role will include both administrative and communications duties, including writing routine documents, determining logistical details, designing graphics, editing promotional and outreach material, along with coordinating project tasks. You will utilize your communication, organizational, and strong interpersonal skills to foster positive relationships with project partners to help advance the mission, vision, and values of the Long-COVID web research network.

Your Responsibilities Will Include

• Acting as the first point of contact for general enquiries
• Writing routine documents and correspondence and taking and distributing meeting minutes
• Designing graphics for presentations and reports and editing promotional and/or outreach materials
• Researching and identifying opportunities to promote programs and initiatives, including analyzing media coverage to identify issues and trends
• Determining logistical details and activities for events and/or programming
• Generating reports
• Coordinating meeting schedules, agendas, materials, action, and follow-up items
• Fostering positive relationships with project partners, scheduling day-to-day project activities and coordinating project tasks.

Essential Qualifications

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two (2) years of relevant research assistant experience, or graduate level training, in an academic research environment or other related institution.
• Experience coordinating research project tasks in collaboration with stakeholders.
• Experience designing graphics and editing promotional/outreach materials.
• Demonstrated experience determining logistical details for events and/or programming.
• Advanced skills in MS Office, Adobe Acrobat, and CANVA.
• Excellent verbal and written communication skills. Strong interpersonal skills.
• Excellent organizational skills with the ability to meet deadlines with sensitivity to organizational priorities.
• Ability to take initiative, solve problems and make day-to-day decisions
• Demonstrated ability to work well as a team member and independently.

To Be Successful In This Role You Will Be

• Approachable
• Communicator
• Multi-tasker
• Organized

This is a term role of 1 year.

Closing Date: 11/29/2023, 11:59PM ET

Employee Group: USW

Appointment Type: Grant – Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone

USW Pay Band 07 — $58,012 with an annual step progression to a maximum of $74,189. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Recruiter: Amanda Di Fonzo

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].

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