University Planning, Design and Construction provides the University with support through two key services : Campus & Facilities Planning and Project Management, Design and Engineering and Project Development.The team is responsible for campus master planning, space allocation, design & engineering services, costing, leasing, and all construction and renovation projects.
The Project Management department is responsible for construction and renovations on all three campus and for other University-owned properties in the City of Toronto, York Region and Haliburton County. The Project Administrator is required to facilitate the timely flow and accurate processing of documentation related to construction projects including certificates of payments, invoices, purchase orders, and hold back releases. The Project Administrator is also responsible for preparing letters of award, contracts using templates and providing assistance when required with deliveries. Travel to other buildings on St. George campus when necessary.
Your responsibilities will include:
Preparing contracts using templates
Verifying the accuracy of invoices
Verifying that supporting documentation is attached to financial records before processing in FIS
Preparing purchase orders
Acting as the first point of contact for vendor enquiries
Identifying non-compliance cases and escalating for review
Maintaining filing system
Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum three years related experience.
Experience working with contracts, agreements or terms and conditions.
Advanced skill in the use of Microsoft Excel and Microsoft Word templates.
Experience working in SAP or other comparable financial software systems.
Knowledge of institutional/commercial construction phases, documents and terminology.
Experience with Accounts Payable preferred
To be successful in this role you will be:
Possess a positive attitude
Note: This is a term position until June 2023
Closing Date: 04/12/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Term
Pay Scale Group & Hiring Zone:
USW Pay Band 08 – $55,400 with an annual step progression to a maximum of $70,847. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Lucy Katehos
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, person with disabilities, and other equity deserving groups are encourage to apply, and their lived experience shall be taken into consideration as applicable to the posted position.