University of Toronto Looking for Project Administrator at Toronto, ON Full Time

Date Posted: 04/04/2022

Req ID: 23514

Faculty/Division: Capital Projects

Department: Prop Mgmt Design&Constr-09

Campus: St. George (Downtown Toronto)

Position Number: 00040905

Description:
About us:
University Planning, Design and Construction provides the University with support through two key services : Campus & Facilities Planning and Project Management, Design and Engineering and Project Development.The team is responsible for campus master planning, space allocation, design & engineering services, costing, leasing, and all construction and renovation projects.

Your opportunity:
The Project Management department is responsible for construction and renovations on all three campus and for other University-owned properties in the City of Toronto, York Region and Haliburton County. The Project Administrator is required to facilitate the timely flow and accurate processing of documentation related to construction projects including certificates of payments, invoices, purchase orders, and hold back releases. The Project Administrator is also responsible for preparing letters of award, contracts using templates and providing assistance when required with deliveries. Travel to other buildings on St. George campus when necessary.

Your responsibilities will include:
Preparing contracts using templates

Verifying the accuracy of invoices

Verifying that supporting documentation is attached to financial records before processing in FIS

Processing invoices

Preparing purchase orders

Acting as the first point of contact for vendor enquiries

Identifying non-compliance cases and escalating for review

Maintaining filing system

Essential Qualifications:
Advanced College Diploma (3 years) or acceptable combination of equivalent experience.

Minimum three years related experience.

Experience working with contracts, agreements or terms and conditions.

Advanced skill in the use of Microsoft Excel and Microsoft Word templates.

Experience working in SAP or other comparable financial software systems.

Assets (Nonessential):
Knowledge of institutional/commercial construction phases, documents and terminology.

Experience with Accounts Payable preferred

To be successful in this role you will be:
Diligent

Multi-tasker

Organized

Possess a positive attitude

Proactive

Responsible

Note: This is a term position until June 2023

Closing Date: 04/12/2022, 11:59PM ET

Employee Group: USW

Appointment Type: Budget – Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone:
USW Pay Band 08 – $55,400 with an annual step progression to a maximum of $70,847. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Finance/Budget/Planning/Audit

Recruiter: Lucy Katehos

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, person with disabilities, and other equity deserving groups are encourage to apply, and their lived experience shall be taken into consideration as applicable to the posted position.