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Document Control Clerk
Subsidiary: Colas Canada Inc.
Colas Canada is part of the Colas Group, a world leader in transportation infrastructure construction and maintenance. The Colas Group also has a network of companies in the USA.
Mission
Marigold Infrastructure Partners, which is currently designing and building the Edmonton Valley Line West LRT, is looking for a self-motivated and dedicated Document Controller to perform a variety of functions related to document control, including coordinating the flow of documents between project operations, engineering disciplines, construction team, other department groups and subcontractors as required.
Main Responsibilities
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Enters data and produces reports using other standard office automation or department-specific computer applications.
• Scans documents for electronic storage
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
• Expedites review, signature approval, and release of supplier and internally produced documents.
• Assists project team members to ensure effective implementations of project-specific procedures.
• Contributes as a team player who is deadline-driven and works well with others.
• Performs other duties commensurate with functional level and responsibilities.
Requirements:
• High school diploma (or equivalent) and minimum of 4+ years of relevant document control experience, preferably on large scale construction and/or industrial projects.
• Must have knowledge of both the work processes of document control and the use of electronic systems used to manage documentation.
Profile
- Strong capacity to process high volume of documents within a tight turnaround time frame.
• Strong capacity to pay attention to details in a fast-paced work environment.
• Excellent abilities to understand, apply and enforce established procedures and requirements.
• Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.
• Assignments will require a working knowledge of Electronic Document Management Systems.
• Excellent written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
Colas Canada Inc. expressly prohibits any form of workplace harassment based on race, colour, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Colas Canada Inc. employees to perform their job duties may result in discipline up to and including discharge.
