US Embassy and Consulates in Canada Looking for Human Resources Assistant at Ottawa, ON Full Time

• Open to the public

Who May Apply/Clarification From the Agency:
For USEFM LE-08 is equivalent to FP-06 – Actual FP salary determined by Washington D.C.

• Open to interested candidates

Security Clearance Required:
Low Risk/Non-Sensitive

Appointment Type

Permanent

Appointment Type Details:
Indefinite subject to successful completion of probationary period

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is:
Full Time 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time (Three weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

Duties

Basic function: This position serves as the lead recruiter and position classification advisor for all U.S. Mission posts in Canada, including the Embassy Ottawa and seven constituent Consulates. As the lead recruiter develops, plans, implements, and advises on effective, diverse, and inclusive recruiting strategies to widely source and attract the best talent for the Locally Employed (LE) Staff positions in the Mission. As the sole Position Classification Advisor (PCA), the incumbent acts as the in-house expert on all position management and classification processes. Advisor to the Human Resources Officer, Management, and others on relevant U.S. Government policies and local labor laws and practices. Oversees all recruitment and position classification actions for the Mission and provides daily guidance and mentorship to the Human Resources staff at the seven constituent posts. Plans and conducts regular trainings and workshops to the Mission employees on different topics related to recruitment such as use of Electronic Recruitment Application (ERA).

Qualifications and Evaluations

Requirements:
EXPERIENCE: Minimum three years of progressively responsible experience in performing Human Resources related work, including recruitment.

JOB KNOWLEDGE: Advanced knowledge of Human Resources Management and job analysis/evaluation principles.

Education Requirements:
Bachelor’s degree in human resources management, business management, public administration, communication or education is required.

Evaluations:
LANGUAGE: Fluent (Level IV) writing/speaking/reading in English and Good working knowledge (Level III) writing/speaking/reading in French. This may be tested.

SKILLS AND ABILITIES: Must be able to remain composed, professional and productive even in demanding circumstances. Treat all with respect and demonstrates sensitivity to status, protocol relationships and chain of command. Must interact effectively in official encounters. Must have good basic writing skills to draft simple letters and be able to type 40 words per minute. Must have good verbal communication skills and be able to perform duties with discretion. Must have excellent organizational, planning, and prioritizing skills and be able to work well under pressure.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits.

The US Missions offer competitive salary, robust benefits, professional development and celebration of American and Canadian holidays.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

• IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

How to Apply

How to Apply:
All candidates must be able to obtain and hold a Low Risk/Non-Sensitive clearance.

Candidates who do not provide proof of eligibility to work in Canada will not be considered.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

All Applicants:
Residency and/or Work Permit (i.e. proof of eligibility to legally reside and/or work in Canada)

Educational certificate as required by the specific education requirement, such as high school diploma, university transcripts, university degree, etc.

Eligible Family Member Applicants:
Copy of Sponsor’s Orders/Assignment Notification (or equivalent)

Passport copy

DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

SF-50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Canada.