Valard Construction LP

Valard, is Canada’s premier utility contractor, as well as head of the Valard Group of Companies AND part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.

Valard Construction LP is looking to fill the position of Accounts Payable/Receivable Administrator. Reporting to the Shared Services Manager. This position is based out of our Edmonton office, the Accounts Payable/Receivable Administrator is responsible for supporting the operations teams in delivering accurate and timely processing into the JDE system for vendor payments. The role involves maintaining accurate financial records, resolving discrepancies, and collaborating with other departments to facilitate smooth payment workflows. The Account payable/receivable role plays a crucial role in ensuring the timely collection of payments from clients and customers. Key responsibilities include invoicing, reconciling accounts, monitoring payment trends and communicating with clients regarding payment status and ensure financial transactions are accurate.

JOB DUTIES:

Accurately and timely process invoices into the financial system
Respond promptly, within 24 hours, to internal and external inquiries
Identify any invoice issues that may cause delays in goods or services for the company
Process payments using various methods such as EFT, cheque, or wire payment
Validate banking information and conduct call-backs to prevent fraudulent EFT and wire payments
Verify that expense claim reports comply with company policies
Process Accounts Receivable payments into the JDE system
Develop positive relationships with both internal and external customers
Provide month-end accruals and other required reporting
Upload client invoices to company portals accurately and promptly
Ensure that all invoices are accurate, properly documented, and comply with company policies and relevant regulations
Reconcile bank deposit transactions with client invoices
Reconcile payments received with invoices and resolve discrepancies
Prepare weekly forecasts for the Finance department regarding upcoming payments from clients
Build and maintain positive relationships with internal and external customers and address inquiries related to billing and payments
Assist in retrieving backup documents for internal and external audits
Implement best practices to enhance the efficiency and effectiveness of the accounts receivable function
Ensure compliance with relevant accounting standards, company policies, and legal requirements
Maintain accurate and organized records of customer transactions, payments, and correspondence
Ensure that documentation is audit-ready and accessible for internal and external audits.

KNOWLEDGE, SKILLS & ABILITIES:

Must have 1-4 years of hands-on experience in accounts payable/receivable and general accounting
A minimum of 2 years of experience with JDE, specifically in AR/AP functions
Must possess an accounting diploma and/or degree
Exhibit a high level of accuracy and attention to detail in processing invoices, recording payments, and reconciling accounts
Must have strong organizational skills to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment
Ability to identify and resolve discrepancies, payment issues, and customer disputes effectively
Flexibility and adaptability to changes in processes, systems, and business requirements
Efficient time management skills to prioritize tasks and ensure timely completion of responsibilities
Understanding of fundamental accounting principles, including accruals, debits, credits, and financial statement analysis
Must have knowledge of common accounting procedures
Should be familiar with invoicing and billing processes, including the ability to generate accurate invoices and adhere to billing schedules
Strong verbal and written communication skills to interact with customers, internal teams, and management
Proficiency in utilizing essential computer programs, with a specific focus on JD Edwards and Hubble
Proficient in data admittance and management
Bring in-depth knowledge and hands-on experience in contract billing
Posses a solid understanding of tax implications for each province
Attention to details with commitment to accuracy
Demonstrate capacity of sound Judgment and decision making
Proficient in managing information and data effectively.
Highly experienced in computer skills, including Microsoft office and outlook
Possesses strong computer skills for operating spreadsheets and word processing programs
Experience with month-end accruals and reporting
Demonstrates effective verbal and listening communication skills
Capable of taking instructions and directions effectively, with the ability to work under tight deadlines
Demonstrates strong interpersonal skills, reliability and dependability
Experience in processing wires and direct deposit
Detail-oriented, professional attitude, reliable
Ability to interact with employees and vendors in a professional manner
Basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, and multitasking skills
Work independently and with a team in a fast-paced environment with emphasis on accuracy and timeliness

Benefits

Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ education and experience best meets the needs of the position. Only individuals selected for interviews will be contacted.