Vancouver Coastal Health Looking for Administrative Secretary at Vancouver, British Columbia, Canada Full Time

Vancouver Coastal Health is looking for an Administrative Secretary with training in medical stenography to join the Mental Health and Substance Use team at UBC Hospital in Vancouver, BC. Apply today to join our team!

As an Administrative Secretary with Vancouver Coastal Health, you will

• Perform a variety of administrative and clinical secretarial duties including transcription.
• Maintain appointment calendar(s) for designated staff, screen and prioritize incoming materials, respond to enquiries, compose appropriate correspondence, attend meetings and prepares minutes and/or initiates appropriate course of action.
• Prepare technical/non-technical material.
• Make necessary arrangements for hew hires, terminations, transfers, training and orientation.
• Compile a variety of statistical reports.
• Process and monitor expenses.
• Arrange meetings, webinars and video conferencing for staff.
• Maintain filing systems.
• Maintain department SharePoint site, as required.
• Verify and complete purchase requisition orders.
• Arrange for repair and service of office equipment, building deficiencies and furniture.

Education & Experience

• Grade 12.
• Graduation from a recognized Secretarial Program, supplemented by recognized courses in medical stenography.
• Three (3) years’ recent related experience.
• May consider an equivalent combination of education, training and experience.

Knowledge & Abilities

• Ability to type 60 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to organize work.
• Ability to operate related equipment.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Officer Order and the Health Sector Order), as of October 26, 2021, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19. Proof of vaccination status will be required.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and “going first” when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

Diversity, equity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.

We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

Vancouver Coastal Health is proud to be recognized as one of Canada’s Top 100 Employers in 2023.

Only short-listed applicants will be contacted for this posting.

***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https//my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.