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Job Title Assistant to the Academic Dean (Replacement)
Reference Number
C-23-24-3393
Job Category (Job Alert)
Management
Department
Academic Sector
Services
Academic Dean’s Office
Immediate Supervisor’s Name
Sandrina Joseph
Position Status
Full-time Replacement
Length Of The Contract
Until September 19, 2025
Work Location :
Vanier College
Work Schedule
Mon – Fri, 8:30 a.m. – 4:30 p.m. (35 hrs/week)
External Posting Start Date
2024-06-26
External Posting End Date And Time
2024-07-10 17:00
Salary Scale
$72,911 – $97,212
Expected Start Date
2024-09-09
Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients. Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.
Our institution is committed to ensuring representation in its community; consequently, Vanier College welcomes applications from members of visible minorities, ethnic minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. The institution maintains its commitment to excellence in Education and recognizes that increasing the diversity of its staff supports this objective.
We offer a remarkable range of job opportunities so we invite you to navigate our job postings and apply so that you too can become a proud member of the Vanier College Community.
Description
Reporting to the Academic Dean, the Assistant to the Academic Dean performs functions associated with the management and responsibilities of the Academic Dean’s Office, organizing, coordinating and supervising the administrative work for the Office of the Academic Dean.
More Specifically, But Not Limited To, The Assistant
- Organizes and coordinates the Academic Dean’s Office’s dossiers, activities, calendar, communications and processes;
- Receives and analyzes all requests sent to the Academic Dean’s Office in order to submit a summary and recommendation to the Dean on the matter;
- Oversees all budgets for the Academic Dean’s Office and collaborates with the Finance Department;
- Oversees the development and application of procedures and tools for the Academic Dean’s Office;
- Prepares submissions of academic dossiers and ensures that they follow the necessary critical path through the appropriate committees such as Academic Steering Committee, Joint Coordinators, Academic Council, Board of Directors and executes any required follow up;
- Acts as the liaison person between the Academic Dean’s Office and the Ministry as well as various other external institutions and colleges;
- Participates in the elaboration, revision and implementation of Academic policies and the College’s Student Success Plan;
- Analyzes the priorities and critical path for the semester and academic year based on the College’s Strategic Plan and Student Success Plan and proposes a list of recommendations to the Academic Dean;
- Ensures a coordination role in various processes related but not limited to Student Success projects and Professional Development Group Support projects;
- Assists faculty with the administration of projects approved through the Academic Dean’s Office and ensures that they conform to set standards and norms;
- Prepares reports for the Academic Dean as requested;
- Manages program management and quality assurance related dossiers for the Academic Dean’s Office;
- Represents the Academic Dean at meetings, internal or external, as requested;
- Takes notes during management meetings or as required;
- Oversees the archiving/scanning of records and the document management system for the Office of the Academic Dean and supports academic non-teaching departments to meet college requirements;
- Acquires and maintain a detailed knowledge of the College’s mission, policies, and strategies, and keeps up-to-date with relevant policies and processes, external and internal;
- Plans and organizes events and receptions.
Other related tasks which fall within the scope of the classification of this position may be assigned.
Schedule: Monday – Friday, 8:30 a.m. – 4:30 p.m. (35 hours per week)
Contract: September 9, 2024 until September 19, 2025, or until the incumbent returns to her position, whichever occurs first.
Classification: Gestionnaire administratif, classe 5 (C5)
Salary: $72,911 – $97,212
***Please note, the interviews will take place in August 2024***
Qualifications
Requirements :
- Bachelor’s degree in an appropriate field;
- Three years of experience in the education sector, preferably at the college level;
- Excellent English and French oral and written competencies (to be tested);
- Intermediate knowledge of Microsoft Office Word and Excel (to be tested);
- Strong knowledge of the Cégep system;
- Demonstrated ability to work collaboratively in a team-based, multi-disciplinary environment;
- Strong interpersonal and organizational skills;
- Broad working knowledge of administrative and academic practices and procedures in a post-secondary institution;
- Experience in handling difficult and complex dossiers and ability to manage stressful situations;
- Superior interpersonal and communication skills and the ability to build relationships;
- Ability to communicate in a sensitive, courteous manner to ensure confidentiality and discretion;
- Superior planning, coordination, organizational and time management competencies;
- Strong change management, analytical and problem-solving competencies;
- Ability to work independently as well as an active team member;
- Commitment to learning.
Required Tests
Comments :
If your work experience has changed since your last visit, please be sure to attach a new resume.
Note that a cover letter is mandatory, please be sure to attach yours.
If you are applying on a mobile device (smartphone, tablet), you will receive an acknowledgment email asking you to go update your file by attaching your CV in order for your application to be considered.
We thank all those who apply, however only those selected for an interview will be contacted.
