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At Vendasta, we believe in helping great local businesses survive and thrive in a world that’s more competitive than ever—and we’re growing our team! This is an opportunity to join one of the fastest growing tech companies in Canada and make a direct impact on local economies worldwide. In a world where local businesses all over the globe have had their livelihoods turned upside down, Vendasta continues to help them embrace digital solutions and flourish.
Vendasta is a certified Great Place to Work and Best Workplace™ for Today’s Youth and Women. Keep reading if you’d like to join us on our mission to support small businesses all over the world.
This is a temporary position.
About the Job
We are looking for a People Operations Coordinator who will be responsible for providing the best in class support and guidance to our people, and will be reporting directly to the VP, People Operations. This is a fundamental role within the People Operations Team that is central to ensuring operational efficiency and effectiveness. It supports the entire employee life cycle and day-to-day operations including but not limited to; schedule management and documentation, HRIS (BambooHR) database maintenance, management and reporting, recruitment administration and contract support, immigration processes, etc. This role ultimately serves as a partner to the organization, ensuring business needs can be met through strong operational and administrative support and guidance in the People Operations function.
The impact you’ll have
- Possesses a comprehensive understanding of Vendasta’s People Operations Frameworks and Philosophies to ensure they can provide timely and accurate support to the business.
- Knowledge of HR programs, policy and compliance
- Create and run regular reporting and presentations on People Operations metrics and data as required.
- Engage in ad hoc HR projects and employee requests.
- Processes immigration paperwork
HRIS Management
- Create, maintain and manage all record management (time-off process for all employee vacation, sick, and flex time, etc.) for new and existing employees across various databases including; BambooHR, OfficeVibe, etc.
- Offboard employees at the end of their employment.
- Assist Recruitment Administrator with onboarding new employees through the HRIS.
Payroll and Compensation
- Ensures all data is up to date and correct for the processing of bi-weekly payroll.
- Assist with preparation of employee documents including; employment offers and contracts, merit increases, letters of employment, and employee options letters.
- Administer the employee bonus program
Process and Policy
- Participate in and facilitate various Occupational Health and Safety initiatives.
- Participate in company committees such as employee wellness, social, DEI, etc.
The value you’ll bring
- 3+ years experience in an administrative role; HR administration considered a strong asset
- Passionate & knowledgeable in employment standards and regulations.
- Understands how to build and run reporting from HR systems/databases.
- Strong organizational, planning and project management skills.
- Quickly adapts to changes and new and shifting priorities.
- Takes ownership and demonstrates accountability in work by following through on commitments and key responsibilities.
- Strong team player but also work effectively independently
- Great innovative/creative mentality with the ability to identify areas of improvement and create solutions that improve processes and/or efficiency
- Creative problem solver and solution oriented
- Proactive/takes initiative in day to day responsibilities and projects.
- Demonstrates a strong work ethic and has a clear bias for action.
- Demonstrates listening skills in the ability to communicate and cooperate on a cross-functional level with all stakeholders.
- Builds the right relationships to drive results within the role and for the business.
- Is open to feedback, criticism and others’ ideas and solutions.
- A Degree in human resources, business certification or equivalent experience is always considered.
About Vendasta
So what do we actually do? We create an entire platform full of digital products & solutions that help small to medium sized businesses (SMBs) have a stronger presence online through digital advertising, online listings, reputation management, website creation, social media marketing … and much more! Our platform is used exclusively by channel partners, who sell products and services to SMBs, allowing them to leverage us to scale and grow their business. We’re trusted by 65,000+ channel partners and 6 million SMBs worldwide!
Perks
- Benefits – health, dental, life, and disability insurance, an employee assistance program (EAP)*, and $500 annual Health Spending Account. Premiums for health & dental insurance will be covered by Vendasta!
- Vacation – Minimum 3 weeks paid vacation per year; uncapped sick time policy.
- Employee Options Program – get in on Vendasta’s growth and success!
- Sweet Eats – On site cafeteria with beverages & snacks all day and free catered lunch every Friday
- Training & Career Development – Education reimbursement program, professional development plans, leadership workshops, mentorship program, and so much more!
- Culture – comprised of our core values: Drive, Innovation, Respect, and Agility
- Social Events – Ideas on Tap, ski trips, virtual talent shows, yoga classes, and more!
- Giving Back – endless opportunities to take part in programs and initiatives that give back to the community we work in, including paid volunteer time.
