Visco Industrial Bolton Inc. Looking for Human Resources Assistant / Administrative Assistant at Bolton, ON Full Time

Visco Industrial Bolton (Traction/Napa) is currently hiring a Human Resources Assistant / Administrative Assistant!

We have an exciting opportunity for a Human Resources Assistant /Administrative Assistant to join our growing team! This position will provide assistance and work collaboratively with senior managerial staff to ensure efficient communication to all departments and staff while monitoring and supporting policies and procedures. The successful candidate will take initiative, be resourceful, flexible, and can manage highly confidential information with integrity and discretion.

Duties & Responsibilities:

Human Resources Assistant:

• Assist with documentation of job descriptions, compensation plans, and employee reviews
• Supporting employee lifecycle, and maintaining accurate records of employee’s files both electronic and paper
• Assist with recruitment of various positions as required which includes but is not limited to: Preparing documentation for hiring and discussing the scope of recruitment with management, preparing and posting of the job ad, screening resumes, interviews, etc.
• Assist with the on-boarding of new staff including preparation of offer letters, preparing onboarding folder for new hires, tracking benefit enrolment date, setting up HRIS new hire profile, coordinating the orientation, meeting with a new hire to collect forms on the first day, and training new hires on HRIS system.

• Maintaining, writing, and revising human resources policies
• Develop and maintain employee health and safety training requirements
• Develop and maintain documentation for most HR processes including employee on-boarding, orientation, recruitment, training, employee off-boarding
• Support employee performance review
• Maintain compensation function as required
• Support additional HR projects and programs as required

Administrative Assistant

• Provide confidential administrative support with a high level of urgency and accuracy
• Plan and coordinate all administrative activities including calendars, meetings, travel arrangements, and preparation of a variety of documents, materials, presentations, and correspondence
• Prepare expense reports for the executive team and undertake additional reporting needs as required
• Order office and kitchen supplies as needed and general upkeep of all common areas
• Obtain appropriate approval and process invoices related to office services
• Compose and communicate policies and procedures, corporate announcements
• Maintain and update all organizational and departmental charts
• Produce a variety of materials such as reports, spreadsheets, minutes, and presentations from both electronic and handwritten drafts, verbal or written instructions
• Assist with daily operational functions as required

We are looking for individuals who are:

• Team players with strong communications skills
• Reliable and Passionate about their work
• Proven ability to work effectively under pressure in a fast-paced environment
• Strong organizational skills with a proven ability to prioritize
• Excellent attention to detail and follow-through skills
• Respect for confidentiality and appropriate handling of sensitive information
• Willingness to take direction and ability to anticipate needs
• Maintain a positive and helpful attitude
• Excellent interpersonal and communication skills, both verbal and written

Education / Certification

• College Diploma or Bachelors Degree in Human Resources or Business Management
• Advanced skills in MS Outlook (Email, Calendar, Contacts) as well as experience in productivity tools such as (Word, Excel, PowerPoint, and Adobe Acrobat)
• Certified CHRP or working towards

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• RRSP match

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
COVID-19 precautions:
– Personal protective equipment provided or required
– Physical distancing guidelines in place
– Sanitizing, disinfecting, or cleaning procedures in place
– Covid-19 screening procedures

Experience:

• human resources: 1 year (preferred)
• Administrative: 1 year (preferred)

Expected start date: 2022-03-07