Volkswagen Group Canada Inc. Looking for AP Coordinator at Ajax, Ontario, Canada Full Time

Drive your Career!

We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.

We are currently looking for an Accounts Payable Coordinator (Chattanooga) at our Corporate Offices in Ajax, ON

The VGCA Accounting Shared Services Centre provides essential back office accounting functions for General Ledger, Inventory, Accounts Receivable and Affiliates, Accounts Payable, and Fixed Assets for multiple VW group companies including Volkswagen, Audi, Bentley, Lamborghini, factory production, and electric vehicle infrastructure.

The Accounts Payable Coordinator is responsible to ensure accurate and timely completion of Accounts Payable related administrative tasks, in accordance with corporate policies and procedures effectively and efficiently.

**This is a flex hybrid model, requiring 2 days in the Ajax office**

Primary Responsibilities:

• Maintain the Accounts Payable invoice submission e-mail inbox, ensuring that all submissions are processed in a timely manner and are complete.
• Verify accuracy of non-purchase order invoice payment requests and uploads in accordance with internal controls and audit requirements.
• Prepare the monthly airfare upload file for processing.
• Scan paper invoices and receive, compile and transfer electronic invoices into VERIFY software for OCR recognition.
• Ensure the accurate and timely verification of electronic and paper invoices in VERIFY software.
• Review & initiate the manual trigger of approval workflows.
• Coordinate the check distribution to vendors on a weekly basis.
• Attach non-purchase order documents to the financial document postings.
• Prepare the monthly invoice accrual listing.
• Review any open items in posting que after month end, investigate and action on.
• Transfer and save the daily automated jobs for activity controls for manager review.
• Identify and communicate opportunities for process improvement, thus always striving for automated, error free and efficiency processes.
• Ensure that all related process and desk procedures documentation are prepared, tested and maintained.
• Audit of Consolidated Invoices
• All other related duties.

Qualifications:

• Associate Degree/ College Diploma and or equivalent working experience
• 2+ years of experience in an accounting environment
• High volume invoice processing
• Excellent verbal & written communication skills
• Excellent organizational skills
• Excellent computing skills
• Ability to work in a high paced environment
• Intermediate Excel

What you’ll get in return:

• A flexible and collaborative team dynamic
• Opportunities for development
• Opportunities to participate in exciting company events that give back to the community
• Competitive employer paid benefits and overall compensation package
• And much more!

Interested applicants are asked to submit their application by September 22, 2023

*Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.

Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, or local laws.

Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate accommodation. #LI-Hybrid