Volkswagen Group Canada Inc. Looking for Parts Payable Coordinator at Ajax, Ontario, Canada Full Time

It’s more than a Career, it’s a Passion!

We love our cars, but it’s the people behind them who make them what they are. To build great cars, we need great people. That’s why Volkswagen Group Canada pays competitive salaries, offers fringe benefits, and provides unique opportunities for personal and professional growth. We encourage and reward initiative, creativity, teamwork and performance within a fast-paced, stimulating environment. And did we mention that there are really cool Volkswagen and Audi vehicles all over the place?

We are currently looking for a Parts Payable Coordinator at our Corporate Offices in Ajax, ON

The VGCA Accounting Shared Services Centre provides essential back office accounting functions for General Ledger, Inventory, Accounts Receivable and Affiliates, Accounts Payable, and Fixed Assets for multiple VW group companies including Volkswagen, Audi, Bentley, Lamborghini, factory production, and electric vehicle infrastructure.

The Parts Payable Coordinatoris responsible to ensure the accurate and timely processing of domestic parts vendor invoices in accordance with corporate policies and procedures, effectively and efficiently for Volkswagen Group of America, and Volkswagen Group Canada.

This is a flex hybrid model, requiring 2 days in the Ajax office

Primary Responsibilities:

• Co-ordinate and support the Parts Payable Coordinator to ensure that all domestic invoices (Spot Buy, Scheduling Agreements, and Drop Ship) are prepared, audited, and posted in the system within the established payment and month end timelines.
• Support and audit EDI Transition and/or non-compliance submissions for SCAR/KPM issuance.
• Prepare and distribute monthly parts payable invoice and inquiry volume reports, as well as any ad-hoc report requests that may arise.
• Confirm all pricing discrepancies with purchasing, tracking confirmed prices for accuracy and resolution on a weekly basis. Confirm all goods receipt discrepancies with procurement, tracking issues and resolutions on a weekly basis
• Liaison between Dealers and drop ship vendors to resolve any discrepancies, and request and process credits/rebills to ensure accurate payments and billings.
• Request credits on a monthly basis from tire vendors, coordinate approvals from the Drop Ship Manager and posting with the Parts Payable Coordinator. Prepare, send and track invoice discrepancy correspondence to vendors, clearly identifying actions and requirements for resolutions.
• Request vendor statements, and reconcile assigned purchase order, miscellaneous billing and/or scheduling agreement accounts on a monthly basis to ensure payments are current and risks and/or discrepancies are identified and resolved.
• Monitor, investigate and reply to all vendor, dealer, warehouse, and business related inquiries in the Parts Accounting Mailbox in a professional and timely manner
• Represent parts payable for all EDI onboarding requirements, including testing, monitoring and reporting to ensure consistent transitions for vendor invoice automation.
• Identify and communicate opportunities for process improvement, thus always striving for automated, error free and efficiency processes.
• Support team members with month end duties as needed, including posting, reconciliation, and reporting
• Ensure that all domestic parts invoice process and desk procedure documentation related to the role are prepared, tested, and maintained.
• Maintain proper and accurate documentation for audit purposes and provide audit samples
• All other related duties

Qualifications:

• College Diploma – Business/Accounting and/or equivalent working experience
• CPA, CA designation is considered an asset
• 1+ years of Accounts Payable experience in professional office environment
• Proficient in all Microsoft Office products, with a minimum intermediate Microsoft Excel & Access
• Excellent customer service skills – ability to communicate clearly and professionally in person, over the telephone and via e-mail
• Excellent attention to detail
• Excellent organizational & time management skills
• Excellent analytical & problem solving skills
• Positive attitude and able to work effectively within team environment
• Focus on process optimization and improvement
• Working knowledge of SAP
• Previous parts logistics and/or inventory experience would be an asset

What you’ll get in return:

• A flexible and collaborative team dynamic
• Opportunities for development
• Opportunities to participate in exciting company events that give back to the community
• Competitive employer paid benefits, pension and overall compensation package
• And much more

Interested applicants are asked to submit their application by October 27, 2023.

*Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.

Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, or local laws.

Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities including during the application process. If you require an accommodation because of a disability, we will work with you to determine what reasonable accommodation may be available to meet your needs whether it be as an applicant or an employee. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate and reasonable accommodation #LI-Hybrid.