Volkswagen Group Canada Inc. Looking for Team Assistant – PMO at London, Ontario, Canada Full Time

Drive your Career!

We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.

We are currently looking for a Team Assistant – PMO based out of St. Thomas, ON

Our mission has started. Volkswagen Group’s largest cell factory in St. Thomas will carry out all battery activities – from processing raw materials to developing a unified Volkswagen battery to managing the European and North American gigafactories. Headquartered in Salzgitter, Germany, we are experiencing the transformation of mobility up close. Our goal is to contribute a positive impact to our global society, the environment, and the economy. To reach these goals we need your POWER!

We are looking for a passionate Team Assistant who wants to CELLebrate in a fast-paced and fast-changing environment. As part of the ramp-up team of our new Canadian location, you will report to the Head of Project Management. You will support the Project Lead and the PMO team in daily business operations.

This is a temporary flex hybrid model requiring 2 days in the St. Thomas office, subject to change based on the needs and nature of this project. During certain phases of the build, a full-time onsite presence may be a requirement.

Primary Responsibilities

• Prepare and coordinate key internal and external meetings on behalf of the Project Lead, manages schedules, agenda topics, communication and action plans follow up as required.
• Effectively manages on a timely basis: expenses, calendar & travel management, correspondence, company car / IT concerns, teleconference set-up, appointment booking, translation ad hoc requests, onboarding new direct reports, etc.
• Serves as the point of contact for the Project Lead in their absence.
• Develops and tracks deliverables of projects, providing progress reports, and proactive management responses; maintains scorecard and presents information regularly.
• Regular monitoring, recording, reporting and communication of project deliverables.
• Supports the tracking of departmental budget and expenses in collaboration with Finance.
• Maintenance and publishing on SharePoint & VGCA Intranet of project documents/programs.
• Interfaces with all levels of the organization within PowerCo Canada as well as with PowerCo SE HQ in Germany
• Performs other general administrative tasks for the operations department.
• Performs other duties as assigned or as they might pertain to the position.

Qualifications

• Education in Business, Finance, Project Management, or a related field, and/or equivalent relevant work experience.
• 5+ years’ experience supporting the daily operations of a busy, high performing team and leadership positions utilizing a high degree of discretion and confidentiality.
• Experience working within in a busy, corporate and/or ramp-up setting is preferred with the ability to prioritize multiple, shifting, and complex tasks and projects.
• Advanced competency with Microsoft Office Suite (Excel, PowerPoint, and Outlook), with experience with OneDrive, SharePoint, MS Teams, Concur and SAP strongly desired.
• Experience in project management and budgets.
• Demonstrates success in developing strong working relationships across many layers of an organization and across cultural boundaries.
• Proven ability to prioritize, remain organized and always maintain professional composure.
• Ability to travel within Ontario (up to ~10%)
• Ability to maintain flexible work hours to account for time zone differences with Europe, when necessary
• Overtime may be required to meet ramp-up deadlines.

What You’ll Get In Return

• A flexible and collaborative team dynamic
• Opportunities for development
• Opportunities to participate in exciting company events that give back to the community.
• Competitive employer paid benefits and overall compensation package
• And much more!

Interested applicants are asked to submit their application by March 1st, 2024.

Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.

Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability, or any other characteristic protected by federal, or local laws.

Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities including during the application process. If you require an accommodation because of a disability, we will work with you to determine what reasonable accommodation may be available to meet your needs whether it be as an applicant or an employee. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate and reasonable accommodation.