Responsibilities :
Facilitate effective and close communication between Recruitment and other departments within the studio. Distribute necessary information consistently and thoroughly, providing frequent updates and reminders
Schedule and facilitate talent reviews, including preparation, set-up and strike, and collection of feedback
Prepare interview schedules (onsite, video and travel) including candidate travel arrangements; Booking conference rooms; Correspond with candidates; Confirm all schedules with Assistants and Production Management; Route reels/resumes and portfolios accordingly
Coordinate candidate relations through e-mail correspondence/phone calls and handling of candidates during on-site interviews
Manage departmental administrative tasks, including offer letter generation as needed and new hire on boarding
Provide additional support and coverage to Recruiters while they are traveling and attending off-site events
Organize and facilitate team conference registration, travel arrangements and expense reports
Maintain the organization of Walt Disney Animation Studios (WDAS) Applicant Management System, ensuring clean data and details
Liaise between WDAS and The Walt Disney Company (TWDC) applicant tracking systems for a smooth candidate experience from recruitment through on boarding and orientation
Partner across Recruitment teams and TWDC Studio partners to bridge talent pipelines between Vancouver, Burbank and COE hiring efforts
Run and distribute recruiting reports for the purpose of department metrics
Conduct ongoing research projects in support of strategic recruiting plans
Maintain awareness of industry trends/news and present findings to team
Assist Recruitment and Human Resources with exits, off boarding and any Reverse Recruitment efforts
Basic Qualifications :
Minimum 2 years successful experience in a complex professional setting; administrative or recruitment support experience in creative and/or technical environments preferred
Strong organizational skills and adept at functioning in dynamic environments; Able to identify and prioritize tasks, handle multiple ongoing projects, and be flexible to change.
Proactive self-starter
Ability to handle confidential and sensitive information with tact, diplomacy and discretion
Ability to communicate effectively with all employees, including senior management, creative, and technical disciplines on one-to-one basis and in groups
Ability to represent Walt Disney Animation Studios professionally to variety of external audiences
Strong research and analytical skills
Excellent written and oral communication skills
Strong computer skills – Microsoft Office, Google Docs, Keynote, Powerpoint, Photoshop, Acrobat, and web search methods
ATS System experience highly preferred
SAP experience helpful
Animation, VFX, Technology or Production experience a plus
Required Education :
Bachelor’s degree or equivalent experience
Additional Information :
Our Company proudly provides equal employment opportunity for all employees and applicants. We welcome and encourage applications from persons with disabilities. Accommodations are available upon request for candidates taking part in any aspect of the selection process.
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