Waterloo Catholic District School Board Looking for Administrative Assistant – Finance (Secondary) – at St Benedict CSS (C) at Cambridge, Ontario, Canada Full Time

Administrative Assistant – Finance (Secondary) – Level 4

Specifics on location/schedule identified below

Job Posting #C-2023-91

Seniority is a determining factor

The Waterloo Catholic District School Board with a total student population of 38,000, provides services to students in 50 schools (Kindergarten to Grade 12) across the Waterloo Region.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board’s hiring processes.

General Description Of Duties

Monitor and maintain all functions of School Cash Online for accurate and timely payment of incoming invoices.

Maintain School Cash Online items for parent purchases and required school forms working closely with staff to ensure items are timely.

Reconcile monthly bank statements, and prepare and process adjusting entries.

Initiate purchase orders using the Navision Portal, where necessary as well as complete on-line vendor ordering; verify for completeness and ensure there is appropriate supporting documentation (based on prior approval).

Monitor and maintain school budget and compare to Navision Portal for accuracy.

Collection, deposit, and disbursement of funds for trips, school activities, athletic events, and graduation ceremonies.

Update and maintain student database pertaining to cash and fees owed, through School Cash Online and collect where possible.

Assist parents and students with School Cash Online registration where needed and assist staff where required with processes for collection of funds.

Some travel required for banking; and at times for special mail orders, refreshments for meetings, and various supplies that are not delivered.

Assist in other administrative duties delegated by the Administrative Assistant – Lead or assigned by the Administrator.

Provide back up relief as required to other administrative assistant positions within the school.

Minimum Requirements

Two year College Diploma in Office Administration or Business Administration.

1-2 years work experience in finance.

Possess knowledge and understanding of general accounting principles.

Proficiency in Word and Excel.

Possess good written and verbal communication skills.

Possess organization and multi-tasking skills in a busy work environment.

Ability to work and communicate effectively in an office environment with frequent interruptions and deadlines.

Knowledge of Board and Ministry policies and procedures (an asset).

Knowledge of the board’s financial procedures and School Generated funds guidelines (an asset).

A satisfactory Vulnerable Sector Criminal Reference Check.

Hourly Rate: $25.53 to $27.97 per hour

Hours of Work: Permanent Full-time, 35 hours per week

Work schedule determined by the Administrator

Weeks/Year: Approximately 42 weeks/year

Location: St Benedict Catholic Secondary School, Cambridge, ON

Effective Date: January 9, 2024

Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.

Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.

Applications Will Be Considered In The Following Order

Qualified permanent CUPE Bargaining Unit employees, with seniority.

Qualified probationary and temporary CUPE employees, including employees in other Bargaining Units/Associations.

Qualified external applicants.

Application Process

Internal Applicants

Internal applicants must submit a resume via [email protected].

Include your first and last name and the posting number (provided above) in the subject line.

In the application process, identify your qualifications and abilities, such as relevant experience to perform the duties of this job. Include your resume, covering letter and diplomas/certificates in your application.

Incomplete applications may not be considered.

Applications will be accepted up until 4:00 pm on December 18, 2023 .

Only those candidates selected for an interview will be notified.

To request this file in large print, please email [email protected]. If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

The successful candidate will be required to produce a satisfactory Vulnerable Sector Criminal Background Check. For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.