Women’s College Hospital Looking for Academic and Education Coordinator at Toronto, Ontario, Canada Full Time

Women’s College Hospital is the first and only independent, academic, ambulatory care hospital in Ontario with a primary focus on the health of women. If you’re ready to be part of the future of healthcare, then you will want to join an institution in which the possibilities for creative innovation, breakthroughs in new thinking and groundbreaking work in academic ambulatory medicine are limitless. Women’s College Hospital is committed to patient safety as a key professional value and an essential component of daily practice.

An exciting Temporary Full-Time opportunity as an Academic and Education Coordinator exists in the Department of Medicine (DoM), reporting to the Business Manager.

Summary of Duties:

Education Responsibilities:

• Liaise with the Department of Medicine at the University of Toronto, WCH Medical Education, the Divisions at the University of Toronto, and the Directors of the postgraduate/undergraduate education programs at the University of Toronto.
• Serve as the first point of contact for all education/academic inquiries.
• Prepare student orientation packages and communicate with incoming residents/trainees
• Prepare and distribute clinic schedules for clerks and residents, including core/selectives/electives
• Manage undergraduate student and off service resident elective requests
• Coordinate undergraduate medical student electives and resident rotations evaluations
• Collect and forward the teaching evaluations from clinic supervisors to appropriate U of T office
• Maintain records of student placement with supervisors/clinics and track evaluation process
• Arrange and ensure attendance at weekly rounds (including maintenance of certification).
• Coordinate educational courses and seminars hosted at WCH; organize observerships, registration and payment, room bookings, recruit speakers, organize evaluations, and catering
• Prepare staff physician and resident physician on call schedules using SPOK.
• Assist in processing fellowship applications
• Process all resident vacation and leave of absence requests
• Complete clinic change request forms as requested

Academic Responsibilities:

• Daily management of physicians’ electronic calendars, organize meetings, conferences
• Weekly update of curriculum vitae using web CV
• Academic support to DoM physicians with regard to 3 year reviews, promotions and annual reviews
• Preparation of power-point presentations for DoM faculty as needed
• Organize travel arrangements including flights, hotels, conference registration, reimbursements
• Organize schedules for visiting speakers and new recruits
• Liaise with Medical Affairs regarding hospital privileges and paperwork for academic appointments
• Preparation of annual /monthly reports to the DoM Divisions and other organizations as needed
• Arrange and support divisional/departmental meetings (agenda preparation, minute taking) as needed
• Distribute monthly billing packages and academic mail to staff physicians
• Manage divisional cost centre

As a role model and champion you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care

The responsibilities described above are representative and are not to be construed as all-inclusive.

Qualifications/Skills:

• University or College education required
• 3 years related experience in a hospital/academic/university environment an asset
• Previous experience in educational administration preferred
• Outstanding written and verbal communication skills
• Must have excellent organizational and administrative skills with strong attention to detail
• Well-developed skills in the Microsoft suite of products
• Ability to work well in a deadline-oriented environment
• Strong multi-tasking, time and project management skills
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards required.
• Ability to produce high quality work in accordance with Hospital/University standards required.
• Ability to maintain confidentiality required.
• Experience with Web CV and CV preparation for granting agencies
• Knowledge of POWER an asset.
• Exceptional communication and interpersonal skills, including the ability to concisely process, synthesize and verbally communicate in an efficient manner.
• Good work and attendance record required
• Demonstrated WCH vision mission and values
• Professional behavior and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital.

Women’s College Hospital is a fully affiliated teaching hospital of the University of Toronto and is committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Aboriginal peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.