Women’s College Hospital Looking for Coordinator, Medical Imaging at Toronto, Ontario, Canada Full Time

Women’s College Hospital is the first and only independent, academic, ambulatory care hospital in Ontario with a primary focus on the health of women. If you’re ready to be part of the future of healthcare, then you will want to join an institution in which the possibilities for creative innovation, breakthroughs in new thinking and groundbreaking work in academic ambulatory medicine are limitless. Women’s College Hospital is committed to patient safety as a key professional value and an essential component of daily practice.

FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of full COVID-19 vaccination to the Hospital’s Occupational Health, Safety & Wellness department. Applicants must be legally eligible to work in Canada and reside in Ontario.

Position Summary:

Our Medical Imaging department is part of the Joint Department of Medical Imaging (JDMI) comprised of Women’s College Hospital, Mount Sinai Hospital and the University Health Network (Princess Margaret Hospital, Toronto General Hospital, Toronto Western Hospital and Toronto Rehab Hospital).

At Women’s College Hospital we provide and support imaging and interventional services in an ambulatory (out-patient) care environment. We are fully affiliated with the University of Toronto and are actively engaged in advancing diagnostic practices through research and academics. Our work is focused on improving and advocating the health of women as seen through our recent MSK Ultrasound and Virtual Colonography initiatives. We also boast one of the province’s first Large Bore MRI Scanners. With its larger than normal opening, this scanner provides more comfort for our patients.

We are looking for a passionate Full-Time Medical Imaging, Coordinator to join our team of dedicated professionals!

Job Description:

Summary of Duties, but not limited to:

• Participates in the development, implementation and evaluation of systems, which support the efficient and effective operation of the unit including establishing administrative and technical systems to ensure quality assurance program supporting pathology reports and Imaging consults. (such as: data collection/statistical analysis, proper records management/documentation procedures, developing appropriate schedules, etc.)
• Provides regular dashboard reporting to the Director of Medical Imaging for consult requests and pathology performed.
• Manages and maintains electronic calendar/schedule of assigned personnel, including coordinating, scheduling, and confirming appointments and various other activities for management (i.e. Radiologist site Director, Director of Medical Imaging, and the Modality Supervisors).
• Coordinates and schedules activities within Women’s College Hospital and the University of Toronto – i.e., Clinical Teaching Round.
• Schedules and supports monthly meetings (that review operations and future vision/plans) for WCH on-site radiologists, Radiologist site Director, Director of Medical Imaging, WCH Medical Imaging Leadership group, Managers of Medical Imaging JDMI by booking rooms, preparing draft agendas, notifying guests, preparing minutes, and following up on action items.
• Prepares correspondence drafts, proofreads letters and reports, prepares power-point presentations for quality meetings, incident reporting, JDMI Managerial Leadership meetings. Responsible for maintaining confidentiality when preparing draft budget documents, collecting, and providing all staff Performance Appraisals for Director review and sign off, and when providing and ensuring completeness of all reimbursement forms.
• Receives and reviews all documents for signature by the Director of Medical Imaging and Radiologist site Director to check for completeness before processing.
• Coordinates and/or reviews the work assignments of others for the Quality Huddle lead, Hand Hygiene audits, some operational efficiency projects, and some cost optimization projects.
• Assists with the coordination of research studies at WCH including performing data analysis and preparing standard or ad-hoc analytic reports to support clinical research.
• Builds and maintains a research database in addition to designing research report forms and archiving system.
• Identifies and prepares current electronic studies/images for distribution, viewing, auditing and diagnostics.

As a role model and champion, you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.

The responsibilities described above are representative and are not to be construed as all-inclusive.

Qualifications/Skills:

• Undergraduate degree in healthcare administration, research, business administration or a related field is required.
• Minimum 2 years’ experience working in health care environment is required, ambulatory experience is an asset.
• Familiarity in project coordination is preferred, experience with project coordination in a healthcare setting is an asset.
• Previous involvement in conducting research preferably within the healthcare or medical imaging field.
• Expert knowledge and proficiency in all Microsoft Office applications (including but not limited to Outlook, Word, Excel & Powerpoint) is preferred.
• Knowledge of healthcare regulations, accreditations standards and compliance requirements.
• Demonstrated ability to successfully manage time effectively, multi-task, prioritize tasks and meet deadlines.
• Ability to work well under pressure, unsupervised, and use good judgment in assessing difficult situations.
• Highly organized, detail and result-oriented individual, strong organizational skills with demonstrated attention to detail.
• Demonstrated WCH vision mission and values.
• Professional behavior and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital
• This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all.

Women’s College Hospital is a fully affiliated teaching hospital of the University of Toronto and is committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.