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Overview / Responsibilities:
Wood currently has an exciting opportunity for a Project Administrator. Reporting to the Engineering Manager for our Forest Industry business, this position is located in our Vancouver, BC office. The role has overall responsibility for providing and coordinating administration functions in numerous areas, including Project Administration, General Administration and Project Document Control, If you have a successful track record and thrive on challenges in a fast-paced environment, this is the opportunity for you.
Wood currently has an exciting opportunity for a Project Administrator. Reporting to the Engineering Manager for our Forest Industry business, this position is located in our Vancouver, BC office. The role has overall responsibility for providing and coordinating administration functions in numerous areas, including Project Administration, General Administration and Project Document Control, If you have a successful track record and thrive on challenges in a fast-paced environment, this is the opportunity for you.
Key Responsibilities
Providing administrative assistance to the Project Managers, Project Leads as well as all team members, as required
Editing and formatting reports, specifications, as well as other technical and non-technical documents in accordance with company or applicable project standards
Maintaining Project Management Plans (PMP), updating Procedures, Instructions and Forms (PIFs) within the Wood Management System
Maintaining consistency in project documentation for format and content, including editing and proofreading documents
Providing assistance with the setup of new projects
Maintaining project files and internal and external reporting requirements
Preparing, and handling all administrative tasks including, but not limited to file and document management, coordinating travel, preparing expense statements, coordinating team events, and archiving
Scheduling and attending meetings, recording and generating minutes of meetings
Preparing spreadsheet(s) and maintaining databases and logs, as required
Coordinating, printing, scanning, and issuing of non-technical documents
Administrating and maintaining SharePoint, Project Workspaces, Project Webs, Project Drives, and hard copy file systems as required
Initiating and maintaining SharePoint Workflows (Projects, Studies & Reports, Archiving, etc.) as required
Coordinating project related matters between internal and external stakeholders
Maintaining working knowledge and status of active projects
Other related duties as may be required
Skills / Qualifications:
Minimum 5 years’ experience in an administrative role
Highly proficient business and technical writing and editing skills
Excellent interpersonal, written, and verbal communication skills
Advanced computer and word processing skills using MS Office applications including SharePoint
Ability to coordinate several high-priority deadlines simultaneously
Ability to demonstrate flexibility when dealing with changing priorities
Excellent organizational and prioritizing skills with the ability to multitask and work under the pressure of constant deadlines
Exhibit an extremely high level of professionalism and superior attention to details
Exceptional client relations and customer service skills
Able to demonstrate sense of initiative and ownership
Aptitude to exercise foresight as well as good business judgment to anticipate and solve problems with minimal oversight
Energetic, self-motivated and quick to learn with a focus on continuous improvement
Ability to work in a team or independently in a multi-disciplinary team environment
General familiarity with construction document control and contract administration processes, procedures, and requirements
Company Overview:
Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com
Diversity Statement (EEO):
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
