WP Osborne Executive Search Inc. Looking for Office Administrator at Vancouver, British Columbia, Canada Full Time

Starlight Investments, in conjunction with WP Osborne Executive Search, is seeking an Office Administrator to join their Vancouver location.

Office Administrator

Reporting to the VP Asset Management, and on behalf of the Canadian Multi-Family, the Office Administrator will be responsible for the management of all administrative duties, calendar scheduling, internal/external communication, and special projects as required.

Duties and responsibilities:

• Provide direct administrative and office support to various departments;
• Prepare travel schedules, coordinating with the Manager of Administration, based out of the Toronto Office;
• Maintain digital corporate and department files;
• Create and track Purchase Orders, initiate RFP’s & coordinate with third-party vendors for the asset management team;
• Complete expenses for /VPs;
• Assist with weekly updates, minute-taking, and reporting;
• Oversee new vendor onboarding, facilitate and track vendor approvals;
• Manage all incoming and outgoing mail and couriers;
• Arrange property tours for acquisition/financing of new properties;
• Consolidate information for Development and Property Manager transition files;
• Liaise with different departments to obtain and consolidate information required for property transition and setup (acquisition, disposition, etc.);
• Assist with tenant meetings where required;
• Manage third-party property management and development reports, weekly, monthly, and quarterly for all teams;
• Prepare and review presentations as required;
• Treat all responsibilities with confidentiality and discretion;
• Assist with special projects and any additional duties as necessary;
• General office management including stocking and ordering supplies, as required;
• Assist in the ordering, delivery/pick up of plans, permits, and deposits as required;
• Provide administrative and office support; maintain department calendar;
• Ensure all documents are filed and distributed accordingly; Assist with project-related filing as required.

Qualification

The Office Administrator must possess a post-secondary Diploma in Office Administration or relevant discipline; a minimum of 3 years of experience in an administrative role; strong knowledge of office procedures and practices; superior proficiency with Microsoft Office Suite; is resourceful, flexible and detail-oriented; has strong writing skills with the ability to draft memos and letters. This candidate will have excellent time management and organizational skills and interact professionally with employees, various management levels, and the public at large.

Application

Qualified candidates can submit their resume via LinkedIn. We thank you for your interest in this role, however, only those selected for further consideration will be contacted.

Starlight Investments

Starlight Investments is a leading global real estate investment and asset management firm. Established in 2011 and privately owned, Starlight has grown to a dynamic team of 360+ professionals who manage over $25 billion of direct real estate and real estate investment securities. Offering a range of investment vehicles across various real estate strategies, we are a developer and asset manager of over 77,000 multi-residential suites and over 9 million square feet of commercial property space. Holding Canada’s largest portfolio of multi-family assets, we have a strong focus and commitment to creating a positive impact for our communities. To learn more about Starlight, please visit www.starlightinvest.com or follow the company on LinkedIn.

Starlight’s People Value Proposition

• Diverse multi-generational workforce
• Competitive and equitable compensation
• Employer matching Group Retirement Savings Plan
• Comprehensive benefits packages including Health and lifestyle spending accounts
• Maternity leave top-up
• Leadership and mentorship programs
• Career growth and advancement opportunities
• Investment opportunities in Starlight funds
• Seasonal office hours
• Annual company-wide volunteer day (Impact Day)
• Award-winning Environmental Social Governance (ESG) Strategy
• Personal and Cultural days
• Designated CPA Training Facility

Starlight’s total compensation framework is comprised of annual base salary, discretionary bonus and company benefits such as medical and wellness, Group RSP and other incentives.

Diversity, Equity and Inclusion

Starlight is dedicated to creating a workplace culture of inclusiveness that reflects the diverse communities that the company operates in. We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including but not limited to women, persons with disabilities, visible minorities (racialized), Black, Indigenous Peoples and persons of any gender identity and sexual orientation.

Environmental Social Governance (ESG)

As one of the largest rental housing providers in Canada, Starlight’s focus on ESG is aligned with the company’s broader purpose to invest with impact and drive social and economic growth through real estate. This focus shapes business operations and influences interactions with employees, investors, partners and communities.

WP Osborne Executive Search

WP Osborne is a privately-owned search firm delivering full-service recruitment expertise for over 20 years to a broad range of clients in the real estate industry. Our expertise extends across every major asset class including multi-residential, office, industrial, retail, mixed-use, condo, hotels, and senior living across the functions of asset management, investments, development, construction, leasing, property management, portfolio management, finance, marketing, IT, HR and strategy.

Reference #1356 – Office Administrator – Vancouver