ZAROMA Looking for Admin Assistant at Edmonton, Alberta, Canada Full Time

We are seeking a highly organized and detail-oriented Admin Assistant to join our team. As an Admin Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office. Your main responsibilities will revolve around providing administrative support to various departments and team members, including managing schedules, coordinating meetings, and handling correspondence. The ideal candidate will have exceptional communication skills, strong attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.

Responsibilities

Manage and maintain executive schedules, including arranging appointments and meetings

Coordinate travel arrangements and accommodations for team members

Prepare and edit documents, reports, and presentations

Handle incoming and outgoing correspondence, including emails, phone calls, and mail

Assist in the onboarding process for new employees, including preparing new hire packages and setting up workspaces

Maintain office supplies inventory and place orders when necessary

Coordinate and schedule meetings, conferences, and special events

Requirements

High school diploma or equivalent; associate’s or bachelor’s degree preferred

Proven experience as an administrative assistant or similar role

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong organizational and time management skills

Excellent verbal and written communication skills

Ability to handle sensitive information with confidentiality and discretion

Strong attention to detail and accuracy

Ability to work independently and prioritize tasks effectively