Dragados Canada Inc. Looking for Document Control Coordinator at Woodbridge, ON Full Time

Summary:

Reporting to the Commercial Manager, the Document Control Coordinator is responsible for the processing, issuing, reproduction and filing of engineering and construction documents to ensure accuracy and timeliness

Responsibilities:

• Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in the both the project and client Unifier/ Ebuilder/Box systems in accordance with procedures and requirements for metadata for reporting/auditing
• Receive, capture, control and access of all project documents
• Maintain project distribution matrix within Unifier/ Ebuilder/Box
• Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution
• Allocate project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements
• Assist in providing support to new project team members regarding appropriate document control practices and provide training on Unifier/ Ebuilder/Box
• Identify and escalate processing or other system issues to the Commercial Manager in a timely manner
• Identify opportunities for continuous process improvement
• Assist in maintenance of reporting system to track all NCR’s, CAR’s, RFI’s, Change Request and other documentation deemed critical by the project from start to finish
• Assist project teams with creating and developing reports in Unifier/ Ebuilder/Box
• Work with the Commercial Manager, assist with post-construction document archival / retention including as per Project Agreement specifications
• Unifier/ Ebuilder/Box, assist in the preparation of the end of project report
• Unifier/ Ebuilder/Box, assist in creation/communication/implementation, maintenance and auditing of all required contract submittals
• Unifier/ Ebuilder/Box, assist in maintenance of the reporting system to track by originator all RFI’s through the key milestones of their lifecycle

Requirements:

• Bachelor’s degree or college diploma is preferred
• Minimum of 3 years of document control experience in a construction project/site environment
• Prior experience using electronic document management Unifier/ Ebuilder/Box) as well as in processing both design and vendor documentation
• Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
• Proficient with MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, PowerPoint
• Proficient in electronic file management (e.g. Explorer and WinZip)
• Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam
• Ability to accurately and efficiently setup, create and maintain documentation metadata

Dragados is an equal opportunity employer. While only qualified candidates will be contacted for an interview, be sure to continually check our website for other related positions as they are posted.

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process.

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