NORQUEST COLLEGE Looking for Research & Academic Innovation Administrator at Edmonton, AB Full Time

RESEARCH AND ACADEMIC INNOVATION ADMINISTRATOR

FACULTY OF RESEARCH & ACADEMIC INNOVATION (RAI)

NorQuesters are difference makers and we are seeking an individual who can find ways forward, be dependable, and work in a diverse multi-faceted environment to join our Division of Research & Academic Innovation as an Administrator.

Reporting to the Team Lead, the Research and Academic Innovation (RAI) Administrator role provides a full range of administrative support to the Dean’s Office and faculty at large. This role brings a high level of business acumen, providing support to functions such as: calendar management, records management, awards administration, systems access and process development, and documentation. The ideal candate has developed expertise within RAI that will allow them to support and direct inquiries from internal and external partners and demonstrate the capability to work with peers, supporting their needs across the faculty in order to continually maintain and improve operations. This position demands a high level of organization, creativity, and the ability to set priorities, follow up, and meet deadlines. The successful candidate will be detailed oriented, enjoy and be proficient in building good relationships, and become a reliable resource for internal and external stakeholders and funders. They will have outstanding verbal and written communication skills and highly tuned organizational skills.

We are looking for a full-time permanent position and full-time term position until November 30, 2023.

HOW YOU’LL MAKE A DIFFERENCE

• Coordinate meeting and event logistics such as room bookings and catering, handling the flow of information and resources between internal and external partners.
• Develop administrative timelines and coordinate information submission and distribution points.
• Respond to internal and external inquiries in a timely manner.
• Complete institutional forms and contracts independently and accurately.
• Provide administration oversight of awards.
• Maintain distribution lists and provide calendar management.
• Review proposals and contracts for spelling, grammar, formatting, and consistency.
• Distribute agendas for meetings, take minutes, and provide action items.
• Provide basic financial support, including lodging expenses, reconciling monthly credit card statements, journal entry administration, reporting and tracking expenditures, and ordering supplies.
• Oversee information sites ensuring information is accurate and up to date.
• Monitor shared email inboxes, answering stakeholder questions or referring the correct resource.
• Administer the staff hiring process, lodging forms, and arrange systems access.
• Organize conference registrations and travel as required.
• Order and maintain faculty supplies and provide records management support.

WHAT YOU BRING

• Business Administration Diploma and/or relevant equivilant.
• 3+ years experience in a post-secondary environment or similarly complex administrative portfolio.

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker, you bring:

• Advanced skills in MS Office.
• Event logistics planning and management skills.
• Experience in being an early-adopter of new technology.
• Strong understanding of administrative processes and systems.
• Solid format and editing skills.
• Demonstrated excellence in both oral and written communication and presentation skills in order to retain relationships with external and internal stakeholders.
• Outstanding organizational and planning abilities.
• Ability to prioritize tasks and meet deadlines.
• Exceptional professionalism, attention to detail, and technology skills.

SALARY: $1,839-$2,390 biweekly ($47,805 – $62,133 annually) reflective of what you bring, AKA your education and experience. There is a full-time permanent position and full-time term position until November 30, 2023 which are both eligible for immediate participation in our comprehensive benefits program.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

COMPETITION NUMBER: 2022-3778

CLOSING DATE: December 8, 2022 @ 11:59PM MST

Apply to become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

Psst: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

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  We empower NorQuesters. When it comes to working, it’s up to you to decide where (on campus or from another location) and how you work. NorQuesters are expected to embody our Qs—lead from where you are, be dependable, find ways forward—to name a few, but how you do that is your choice!
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  We unlock potential. Whether its newcomers to Canada who want to improve their English, students who want to complete their academic upgrading, learners pursuing post-secondary education, or anyone who wishes to strengthen their skills through professional development, our passion to educate touches people of all levels and all backgrounds.
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  We strengthen Alberta. From our graduates who hit the ground running, to our partnerships with government, industry, and business, to our commitment to communities, including a dedicated focus on Indigenous communities, we contribute to our province and make it stronger. We strive to be an employer of choice for First Nations, Metis and Inuit people in Canada by leading, supporting, and being an ally through our work toward decolonization, reconciliation, and Indigenization.