Aston Carter Looking for Administrative Assistant (Remote/ Hybrid) at Vancouver, BC Full Time

Description:

Aston Carters banking clients is looking for an Executive Administration Assistant within their technology team.

As the Executive/Administrative Assistant in their Technology team, you will provide administrative support to ensure the smooth and efficient operations. This includes multi-tasking capabilities to anticipate needs, co-ordinate work with others, troubleshoot issues and balance and adapt to changing priorities with diplomacy and confidentiality. You will coordinate, monitor and maintain communications and information flow within the department, and with other executives and staff.

Responsibilities and Duties:

• Manage executive calendar(s) and schedule & coordinate divisional events and activities.
• Triage, respond to and/or escalate communications and queries.
• Be the primary point of contact for administrative requirements.
• Organize meetings (both in-person and webinar/virtual) including liaising with internal and external stakeholders to plan events.
• Assist with overall execution of events and projects, such as Townhalls and other divisional meetings.
• Work effectively and collaboratively with colleagues within and across business lines.
• Perform other duties as required to support the Technology team in delivering exceptional service and to support the client’s business goals.

Skills & Qualifications:

Must Haves:

• Diploma in business administration or related discipline, or an equivalent combination of education and experience.
• 2+ years related experience in a large scale administrative and business environment.
• Superior written and verbal communication skills and the ability to work across a variety of teams and departments.
• Strong organizational, time management, interpersonal and customer service skills with high attention to detail.
• Expertise in the use of computers and relevant software, including Microsoft Office 365 including Outlook, PowerPoint, Excel, OneDrive and Teams.
• Experience with virtual meeting and webinar tools such as MS Teams.
• Good problem-solving capabilities and ability to deal with a variety of situations with diplomacy and confidentiality.
• Ability to multi-task, anticipate needs, co-ordinate work with others, troubleshoot issues, and balance and adapt to changing priorities.
• Ability to foster strong working relationships with internal staff and external contacts to accomplish objectives.

What’s in it for YOU?

• Work-life flexibility
• Hybrid work environment
• 
  One time allowance to set up your office for remote first employees
• Variable annual incentive plan
• Generous annual vacation allotment
• Top-notch flexible benefits plan
• Retirement Plan, matched contributions at 6%
• Access to a learning platform and educational assistance support
• Career development opportunities
• Wellness Flex Fund to support personal interest and activities
• Day off to volunteer in your community and other paid time off options
• Corporate discounts subject to employment agreement

À propos d’Aston Carter:

Veuillez noter : Des fraudeurs essaient de se faire passer pour des employés d’Aston Carter. Nous n’utiliserons jamais des services gratuits comme Gmail, Telegram ou WhatsApp pour communiquer avec vous et nouse ne vous demanderons jamais d’argent.

Aston Carter, une division d’Aerotek, est un fournisseur d’envergure mondiale de services de recrutement et de dotation de personnel pour les sociétés à la recherche de professionnels du milieu des affaires hautement spécialisés. Aerotek est une société en exploitation d’Allegis Group, un fournisseur multinational de solutions en matière de talent. Aston Carter s’engage fermement à offrir un service de premier ordre aux clients et aux professionnels du milieu des affaires dans un vaste éventail de disciplines, notamment la comptabilité, la finance, la gouvernance ainsi que la gestion du risque et de la conformité. Avec plus de 60 bureaux en Europe, Asie et Amérique du Nord, Aston Carter offre une expertise locale, régionale et mondiale pour répondre aux besoins uniques de ses clients. Reconnu “best of staffing” par nos clients et le talent que nous recrutons, Aston Carter s’engage à livrer un service hors pair a tous nos partenaires d’affaire.

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We’ll never contact you via Gmail, Telegram, or WhatsApp and we’ll never solicit money from you.

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers’ unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.