PHSA Looking for Administrative Assistant at Prince George, BC Full Time

This position is part of PHSA Talent on Demand – an in-house recruitment service providing talent to PHSA and other health authorities. We manage a robust talent pool of service-minded professionals who are available to start work immediately. Talent on Demand creates a gateway for those who wish to achieve their career goals. Successful candidates will gain significant health care experience and can transition into long-term, permanent roles within PHSA.

Administrative Assistant 1,

Talent on Demand,

Prince George BC

Are you efficient and detail-oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best possible care.

What you’ll do

• Maintain a coordinated and up-to-date calendar for the designated Leader’s appointment schedule by determining urgency and nature of requests, scheduling and making necessary arrangements and resolving time conflicts.
• Coordinate appropriate travel and accommodation for designated Leader’s attendance at conferences and meetings, confirming reservations and establishing an itinerary.
• Respond to verbal and written communication and liaise internally and externally to share information, clarify details, and ensure follow-up by relevant personnel on emergent issues.
• Produce timely, accurate and well formatted documents using various word processing, spreadsheet and presentation software packages. Enter and collect data and compile relevant statistical information and reports. Draft agendas, gather background materials, attend and record proceedings, prepare and distribute minutes, and take follow-up actions. Maintain a bring-forward system.
• Assist in budget development and monitor expenditures, authorizing expense reimbursements and invoicing up to a pre-determined limit, developing an expenditure tracking system for those expenditure invoices qualifying for reimbursements from various third parties.
• Complete purchase requisitions/online purchasing and forward for processing, ensuring invoices are authorized and submitted for payment.

What you bring

• Knowledge of Medical Terminology an asset.
• Previous experience working with Physicians an asset.
• A level of education, training and experience equivalent to Grade 12.
• Graduation from a formal secretarial program, related experience.
• Demonstrated organizational skills and the ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated interpersonal and time management skills.
• Work both independently and collaboratively; resolve administrative issues/problems; prioritize workload; and be flexible to meet and adapt to changes in organizational priorities.
• Use Microsoft Office applications, including word processing, spreadsheet and presentation software at an advanced level.
• Communicate effectively, both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
• Record and transcribe minutes of meetings.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC’s Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have; knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• PHSA is a remote work friendly employer; welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Casual (Full-time hours)
Location: Vancouver, BC

Wage: $25 per hour

Hours of Work: 08:00-16:00/*08:30-16:30. *Some early morning and evening work. You will receive time off in-lieu.
Requisition # TOD1162023

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021 – (BC Vaccine Passport required).

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

Job Types: Full-time, Casual

Salary: $25.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location