Windmill Development Looking for Office Administrator at Toronto, ON Full Time

Windmill aims to transform the way we build and live. Founded in 2003, Windmill is a visionary real estate company focused on creating happy, healthy communities within the resources of our planet. We do this by applying the One Planet Living sustainability framework and philosophy, both within our company and outside, to:

• Develop financially successful real estate projects that help people learn to live happy, healthy lives within the resources of our planet.
• Advise others how to do this on their development projects through our advisory arm, Urban Equation.
• Partner and share risk so other developers can join us in transforming the development industry.
• Give responsible capital a voice through the One Planet Living Real Estate Fund.
• Openly share our experience so anyone, anywhere, can learn from our journey and be inspired to join us in our mission to embrace One Planet Living as the way of the future.

We understand we can’t create change on our own. It takes a community of curious and determined co-creators and bridge builders. Every voice has value.

If our mission resonates with you and your personal and professional values, please read on.

POSITION SUMMARY

Windmill Development Group is seeking an experienced Office Administrator to help manage the Windmill Developments office in Ottawa and Toronto. The candidate has min 2 years of experience as an Office Administrator, preferably in a real estate condominium and/or real estate development industry. The ideal candidate brings exceptional organizational skills and is committed to accuracy.

The Office Administrator supports the partners, development managers, project

Coordinators, and accounting and finance team at both Windmill Ottawa and Toronto offices. You will organize activities and functions of assigned projects to ensure that the goals and objectives specified for the project are accomplished.

LOCATION

This position can be in Toronto or Ottawa.

RESPONSIBILIITES

• Contribute to the development of our Projects on various properties;
• Contribute to the sustainability and One Planet Living guidelines for the Office;
• Manage information including effective meeting minutes, tracking outstanding action items, consultant reports, site review reports, contract administration;
• Assisting and updating the project information filing systems (hard copy and electronic);
• Monitors office operations; maintaining office supplies and refreshments for all staff;
• Support project managers and coordinators for one-of-a-kind tasks as needed;
• Organize and coordinate schedules and logistics through calendars, meetings, emails, and telephone;
• Prepare for department weekly meeting agenda’s and minutes;
• Monitor emails for other parties;
• Coordinates travel plans of team members when requires;
• Organizes social events when required;
• Arranging courier services and mailings:
• Maintaining service for office equipment;
• Manage onboarding and offboarding tasks;
• Arrange and track IT and other support services for the department; work with IT help to ensure the office is fully supported and running efficiently;
• Schedule appointments and meetings, as well maintain Boardroom facilities and catering needs;
• Other AD-HOC as required.

QUALIFICATIONS

Education

• High school is required. A University Degree or College Diploma is an asset (Office or Business Administration).

Experience

• A minimum of 2 years working experience, preferably in a real estate condominium and/or real estate development industry.

Knowledge, Skills, and Abilities

• Professional, organized, progressive thinker.
• Execution, implementation, constructive collaboration, efficiency, and process focus.
• Excellent communication and written skills.
• Pleasant manner and strong attention to detail.
• Excellent time management and problem-solving skills.
• Ability to multitask and flexible to changing priorities with strict deadlines.
• Be ambitious.
• Independent and a team player.
• Passion for sustainability.
• Proficient in MS Office Suite and using Apple products such as iPad, MacBook etc.
• Exposure to electronic file storage process.

WORK ENVIRONMENT

Due to the nature of real estate development, the work landscape is defined by shifting priorities and tight times and deadlines. Creativity, resilience, and responsiveness are assets. Windmill encourages employees to cultivate a healthy work-life balance and our company culture is friendly, sociable, and open.

We are looking for folks who take full responsibility for delivering great work. We offer a hybrid work environment where team members are encouraged to do their work where they are most effective.

COMPENSATION AND PERKS

Salary commensurate with experience

• A hybrid environment that allows for both remote and in-office work
• A group RRSP plan with 3% matching
• Friday Summer Flex Hours
• A robust benefits plan with increased mental health coverage
• An annual wellness credit of $1,700 to cover services, goods, and activities related to health and wellbeing
• A mentorship program and frequent internal knowledge sharing sessions
• Staff happy hours and socials
• Professional development and membership opportunities