Our client is currently looking for a Bilingual Administrative Assistant to be the supportive force that empowers their senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. The ideal candidate will have previous work experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, they rely on their Assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations. This Bilingual Administrative Assistant will be supporting 3-5 executives at one time.
Primary Responsibilities:
– Pro actively manage Executive’s schedule, including coordinating with client and business-related activities with minimal input and direction
– Perform daily management and support marketing and Sales initiatives by working closely with the Sales and Marketing Manager
– Manage office expenses to budget
– Assembly, format and proofread executive presentations and briefing materials
– Anticipate business and client service needs, demonstrating resourcefulness and out-of-the-box thinking
– Work collaboratively, leveraging appropriate firm resources to manage, own and streamline administrative tasks
– Coordinate and attend internal/external meetings as requested to document action items for independent follow up
– Be responsible for scheduling and arranging of meetings and conference calls involving multiple Senior Executives
– Greet clients and visitors to the Head Office for meeting with the President
– Plan, organize and follow-up on details related to offsite meetings and functions
– Support the preparation of reports and presentations for Senior weekly Management Meetings
– Communicate confidential and sensitive information to senior management/external sources
– Participate in team and strategy meetings as required
Skills and Knowledge Required:
– Post-secondary education (Bachelor’s Degree or College Diploma) or equivalent combination of education and experience
– 2 to 5 years experience supporting a Senior Executive
– Proficient in MS Office (Outlook, Word, Excel and PowerPoint)
– Detail oriented
– Proven ability to effectively prioritize work flow
– Excellent interpersonal written and oral communication skills
– Ability to confidentially handle sensitive information
Please send your resume in Word format to Maggie Colorado at maggie.colorado@quantum.ca.
REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.
OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.
CNESST permit number: AP-2000158
Work Term: Permanent Work Language: English Hours: 40 hours per week Education: College, CEGEP or other non-university certificate or diploma...
Apply For This JobPoste : infirmier(ère) Lieux de travail : Montréal et ses environs Alternacare est une agence de placement de personnel dans...
Apply For This Job***Recherche commis comptable sur Montréal pour 3 jours/semaine*** Ceci est un poste permanent qui pourra éventuellement être du 5 jours...
Apply For This JobMontpetit célèbre ses 40 ans et vous dit MERCI ! Nous offrons à nos chercheurs d’emploi* une participation à un...
Apply For This JobOUR BOTTOM LINE IS DIFFERENT. There’s something special about working at ATB, and it’s been recognized on every top employer...
Apply For This JobAssistant(e) aux ressources humaines Département : Administration Lieu : VSL L’assistant aux ressources humaines devra assurer le maintien des systèmes...
Apply For This Job