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Senior Payroll Clerk
Payroll
Burnaby, BC
Under the direction of the Manager, Payroll & Accounting, performs various Payroll related functions, in accordance with established procedures, timeframes and various collective agreements. Performs duties involved in the preparation of Payroll and other related documents such as records of employment and insurance forms utilizing a computerized on-line Payroll system as well as word processing and spreadsheet software at an intermediate level. Supervises from three to ten Payroll Clerks, coordinates work assignments, determines related training and orientation requirements and participates in the evaluation of employee performance.
What you’ll do
- Supervises Payroll Clerks by performing duties such as scheduling and coordinating work activities, setting priorities, providing guidance and technical advice, facilitating resolutions to work problems and monitoring operations to ensure departmental standards are met and safety procedures are followed. Participates in employee performance evaluations for designated staff to promote quality of work performance.
- Provides training and/or orientation on payroll system features to payroll staff, timekeepers and managers by methods such as having managers identify staff needing training or orientation, providing information on the system features as well as the payroll information requirements and ensuring efficiencies are established.
- Participates in the planning, development and implementation of new or revised systems and procedures by providing knowledge-based information and input into the process and assisting with the assessment of payroll needs to system features due to legislative and collective agreement changes.
- Prepares adjustment entries for issues such as vacation leave liabilities or seniority lists in order to ensure related reports and system requirements are met by analyzing and reconciling accounts to the general ledger, ensuring that payroll documentation is on file and determining where to action the payroll adjustment.
- Verifies that timekeeping data entry to the payroll system is accurate by reconciling to the output reports and following-up on discrepancies with the applicable timekeepers or department supervisors.
- Oversees all deductions such as Superannuation, Income Tax and Employment Insurance by receiving deduction reports, comparing totals to ensure they balance, performing adjustments when required and initiating cheque requisitions for applicable companies; maintains ongoing balances for year end reporting purposes.
- Generates T4 Slips and reconciles to Payroll register and Revenue Canada receipts by methods such as printing T4 reports from computerized system, checking information balances with remittances, checking edit listing for year end adjustments and adjusting to T4 slips, identifying any discrepancies and taking corrective action.
- Performs a variety of payroll duties such as batching and keying payroll, calculating manual cheques and retroactive payments. Calculates severance payments and sick leave payouts.
- Performs ongoing maintenance to the timekeeping system by updating tables such as calendars, earnings eligibility rules, earnings rules, and job classes using the collective agreements and payroll system as references for consistency.
- Maintains security and confidentiality of timesheets and payroll records by methods such as ensuring access codes are changed regularly and kept secured, ensuring security access to the system is restricted and ensuring keys, cabinets and offices are locked and computer terminals are signed-off.
- Ensures a safe and healthy workplace for staff through methods such as effective orientation, training, promotion and monitoring of safe work practices and enforcement of health and safety requirements. Reports unsafe situations; investigates and takes corrective action and/or notifies appropriate personnel.
- Performs other related duties as assigned.
What you bring
Qualifications
- Grade 12, successful completion of recognized payroll course and four years’ recent related experience including one year in a supervisory capacity or an equivalent combination of education, training and experience.
Skills & Knowledge
- Ability to communication effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to supervise.
- Ability to organize work.
- Ability to operate related hardware and software.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC’s Declaration on the Rights of Indigenous Peoples Act (2019).
- As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).
What we bring
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.
Job Type: Casual
Wage: $30.06 / Hour
Location: 1795 Willingdon Ave, Burnaby, BC V5C 6E3
Closing date: Applications accepted until position is filled
Hours of Work: 08:00 – 16:00 (Monday to Friday)
Requisition # 144102E
As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.
What we do
The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.
Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.
