TAO Digital Solutions Looking for Project Coordinator at Toronto, Ontario, Canada Full Time

This position is for a Project Coordinator who will reside in the Basel PMO and report to the Senior Basel Program Manager. In this role the incumbent will be responsible to work alongside and support the Senior Basel Program Manager in all aspects of managing a material program. The incumbent will also support the Director, Basel Compliance, as well provide support to the Vice President, Enterprise Risk Management.

Main Activities

AIRB Program

• Prepare weekly program reporting, including program dashboards, status summary, and share with stakeholders.
• Create and provide customized reports and presentation materials for meetings as well as for key project/program leaders; distribute to management teams as required.
• Create process/ workflow charts and diagrams as required.
• Coordinate, schedule and help to manage meetings, assist in agenda creation, create/collect meeting content, and capture discussions, risks, issues, decisions and action items in meeting notes as required.
• Follow-up and document progress against action items.
• Maintain the AIRB Program level RAID logs.
• Collect, prepare, facilitate program wide Dependency works on a quarterly basis.
• Maintain/manage and inventory the completeness of project documentation as appropriate.
• Create and maintain project templates as required.
• Prepare the weekly PMO report package including program dashboards, and status summary.
• Provide Basel PMO support to all business streams participating in the AIRB Program in alignment with the AIRB Program Handbook. This includes weekly status reporting, project plans, RAID log maintenance, Program templates, and Change Requests.
• Act as the Administrator and provide program support for the AIRB Program’s Confluence site.
• Participate in monthly budget tracking and fiscal planning, as required.
• Manage the content of the Basel PMO mailbox.
• Provide support to the Director Basel Compliance and the Vice President Enterprise Risk Management, including:
• Scheduling, documenting and following up on meetings.
• Collect, monitor and prepare updates with regards to AIRB compliance gaps raised and actioned by business units.
• Support the collection and preparation of steering committee materials as required
• Organize and maintain documentation to support the AIRB application to OSFI.
• Facilitate meetings as required.
• Provide coverage for Basel PMO team members as required.

Client Relationship Management

• Develop and maintain effective relationships with all business streams and IT members participating in the AIRB Program.
• Escalate difficult or complex project-related business stream issues to Basel PMO.
• Where appropriate, assist program business streams with Project Management deliverables.

Knowledge/Skill Requirements

• Post-secondary education in a related field or equivalent work experience
• Three years’ plus of experience as a Project Coordinator or similar role in a Financial Institution
• Experience supporting Project Managers in the delivery of business or technology/IT projects
• Strong organizational skills are a must with the ability to multi-task with aggressive timelines
• Strong time management, analytical and problem-solving skills
• Must be able to work in a high volume, high pressure environment
• Ability to work effectively both independently and as part of a team in a collaborative nature
• Good working knowledge of MS Office, Visio and MS Project
• Exceptionally developed verbal, written and presentation skills with the ability to respond in a clear, concise and consistently professional manner with all levels of the organization
• Must be detail-oriented, an analytical multitasker and able to work at a reasonable pace without delay
• Must be able to demonstrate experience working with different project management approaches including Agile, Waterfall, Iterative, Incremental as well as hybrid
• Previous experience with Atlassian eco system including Jira/Confluence highly desirable
• Must have the ability to build and maintain professional relationships
• Exposure to AIRB (Advanced Internal Ratings Based) concepts is a plus.

Job Complexities / Thinking Challenges

The position is faced with having to:

• Help coordinate and manage multiple streams of work, at a fast pace, some of which may be very technical in nature.
• Coordinate with multiple Basel PMO team members, Business Unit Stakeholders and potentially multiple vendor contacts which may occasionally be in different time zones.
• Display flexibility, resilience, and resourcefulness in addressing issues
• Have a good understanding of the Project Management Life Cycle as well as Software Development Life Cycle
• Facilitate meetings independently and must have a structured approach to make sure meetings are well organized and of value
• Demonstrate the ability to translate need into actions.

Accountability

• The incumbent will support project managers on assigned projects in a matrixed reporting structure.
• The incumbent will be accountable to ensure day-to-day project and Basel PMO activities are completed within required timelines.
• The incumbent will be required to coordinate with external vendors and internal departments as necessary.
• The incumbent may also be asked to work independently, with some level of autonomy, on smaller projects or work streams that are part of larger projects.
• When in a support function, the incumbent may be working on projects that are highly strategic and part of the annual Enterprise targets.
• The incumbent may be asked to attend and document industry meetings (e.g. Canadian Banking Association)