Log In
Sign Up
We’re a dynamic startup retailer specializing in medical devices, with
a primary focus on first aid kits. Our mission is to provide
high-quality medical products and ensure safety for individuals and
organizations. We are dedicated to making a meaningful impact in the
healthcare industry by offering innovative solutions. We’re on the
hunt for a detail oriented Administrative Assistant with exceptional
Communication Skills. If You’re Passionate About Making a Tangible
impact, we’d love to hear from you!
Position: Administrative Assistant
Work Mode: Fully Remote
As an Administrative Assistant, you will play a crucial role in
supporting the efficient operation of our organization. This
multifaceted role involves diverse responsibilities, including but not
Limited To
Key Responsibilities
- Internal Organization and Project Coordination:
* Handle day-to-day administrative tasks, including managing office
supplies, filing, and managing daily correspondence.
* Attend and take detailed notes during weekly meetings held every
Monday, Wednesday, and Friday.
* Assist in organizing, scheduling, and managing meetings and
appointments for the executive team
* Collaborate cross functionally to achieve daily and long-term
goals
* Monitor and track project progress
* Provide project support to the executive team and sales team as
Required
- Liaison and Communication:
* Establish and maintain effective communication with both internal
and external parties to facilitate smooth interactions and
collaboration.
* Serve as a liaison between the company and various third parties,
including potential clients, suppliers, and partners
* Collaborate with suppliers, our legal consultant/corporate lawyer,
freelance corporate accountant, and other service providers.
* Respond to general inquiries from ecommerce customers
* Deliver exceptional empathetic customer service to ecommerce
customers
* Ensure incoming communication is forwarded to the appropriate
internal department
- Document Management:
* Maintain organized and up-to-date documentation related to
contracts, legal matters, and financial records.
* Assist sales department with entering sales orders, maintaining
client files, and creating quotes
* Assist in managing contracts, agreements, and negotiations with
external partners.
* Assist in preparing reports, presentations, and other documents as
needed
Qualifications
* Bachelor’s degree in Business Administration, Office Management, or
a related field (or equivalent experience).
* Exceptional organizational and time management skills.
* Excellent written and verbal communication skills.
* Strong attention to detail and problem-solving abilities.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint,
Outlook).
* 1+ years of customer service experience
* Prior experience in administration or executive support is a
plus.
* Ability to maintain confidentiality and handle sensitive
information.
* Bilingualism in English & French; additional languages are a
bonus.
Why Join HealthShield Canada?
- Be part of an innovative startup with a mission to improve
healthcare safety.
- Opportunity to work closely with the executive team and gain
valuable experience.
- Collaborative and dynamic work environment.
- Competitive salary and benefits package.
