Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried – HR Admin Clerk 4 (Gr7)
Job Title
HR Assistant
Department
Administrative Management | Department of Medicine
Compensation Range
$4,460.00 – $4,686.00 CAD Monthly
Posting End Date
November 9, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Dec 13, 2024
This position is located within a health-care facility. Therefore, this position requires successful verification of full vaccination against Covid-19 provided prior to the start date, as required by the provincial health mandate.
Please note that this is a maternity leave replacement of 12 months’ duration.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary
This position is responsible for coordinating all human resources clerical tasks with regards to new hires, reappointments, promotions, and transfer/termination transactions, including data entry into WorkDay for Faculty, Staff, Students, Visiting Faculty, Research Associates, Post Doctoral Fellows and Postgraduate (Clinical) Trainees/Fellows. May participate in interviews, testing, and reference checks for new staff hires. Workload will be divided by portfolio.
Organizational Status
This position reports to the Human Resources Manager and works with the Faculty Hires and Promotions Coordinator in the Department of Medicine, and will report to the Faculty Hires and Promotions Coordinator in the absence of the Human Resources Manager. This position communicates regularly with Division Administrators, Department of Medicine (DOM) staff and faculty, Department of Medicine (DOM) supervisors, Faculty of Medicine (FOM) staff, UBC Faculty Relations, Human Resources, and Payroll.
Work Performed
Database/Reports and Directories (WorkDay):
Faculty and Staff Appointments, Reappointments and Promotions:
Advertising:
Staff Orientation – DOM Administration Office:
Leave Management:
Files:
Policy:
Other Duties:
Normal working conditions located at Gordon & Leslie Diamond Health Centre. Potential for partial remote working arrangements, subject to UBC policies and approval from manager.
Supervision Received
This position reports directly to the Human Resources Manager and in their absence to the Faculty Hires and Promotions Coordinator.
Supervision Given
This position has no direct supervisory role. May assign tasks to students.
Required Qualifications
High School graduation and two year post-secondary diploma.Training in office procedures.4 years relevant experience or the equivalent combination of education and experience.
Minimum Qualifications
Preferred Qualifications
Experience in a medical environment preferred. Ability to effectively use word processing, spreadsheet, email, and database applications at an intermediate level. Ability to communicate effectively verbally and in writing. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to effectively manage multiple tasks and changing priorities. Ability to be thorough, accurate, and have a high level of attention to detail.Ability to work in a fast-paced environment, exercise initiative, and stay organized. Ability to perform word processing at 55 words per minute. Ability to operate job-related equipment. Ability to review, analyze, and synthesize complex information into summaries and reports. Ability to understand and apply policies, procedures, and instructions. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to create and accurately maintain record and filing systems.Ability to interpret and prepare various statistical reports. Ability to exercise sound judgment. Ability to make thoughtful, informed, and thorough decisions. Ability to exercise tact and discretion when dealing with sensitive and/or confidential matters. Ability to effectively resolve client complaints in a calm, non-confrontational manner, and by exercising sound judgment. Ability to assist clients in identifying appropriate courses of action. Ability to provide quality service to customers in a courteous, patient manner. Ability to work effectively independently and in a team environment.
Date Posted: 05/20/2022 Req ID: 24362 Faculty/Division: School of Management Department: Joseph L. Rotman School of Management Campus: St. George...
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