The Inland Group of Companies Looking for Administrative Assistant at Calgary, Alberta, Canada Full Time

Administrative Assistant

Calgary International Airport – YYC

Full-Time On Site Position / Hourly Pay : $24.00

The members of the Inland Group of Companies (IDS, Inland Technologies, and Quantem Aviation Services) are highly experienced in aircraft de-icing, environmental management, ground handling and pretty much any other aviation support service you can think of. We operate at over 50 airports in four countries. Inland delivers services at small and large airports across North America and internationally using a range of technologies and customized equipment systems that are purpose-built to meet our clients’ needs.

At Inland, we offer the following benefits, some of which are subject to eligibility:

A rewarding and safe work environment;

• On the job training, mentoring and coaching;
• Discretionary bonus program;
• Growth and advancement opportunities for high potential employees;
• Employee and family assistance program;
• Competitive compensation and benefits package;
• Pension plan with employer contribution;
• Access to group rates and discounts.

Overview:

As the Administrative Assistant, you will provide administrative and general office support in addition to being the first point of contact for in-person and by telephone visitors. This full-time position is Monday through Friday and consists of a 40 hour work week.

Primary responsibilities include but are not limited to:

• Answer phone calls, take messages, and field/respond to all routine and non-routine questions;
• Coordinate office and other supplies;
• Coordinate the new-hire process to include scheduling and/or conducting employee interviews, organizing badging process, processing new-hire packets, and entering new-hire information into payroll system;
• Ensure all employee information is kept up-to-date. Assist in the completion of employee forms, including PAFs, address change forms, etc., and forward to proper department for processing;
• Ensure that all proper signatures are obtained;
• Establish new-hire employee folders, incorporate new hire paperwork within files and ensure original files are sent to corporate human resources department;
• Foster an environment where operations, maintenance, and corporate staff work together for the success of the department and the organization;
• Organize uniform program for the station by providing employees with uniform order forms and forwarding orders to Corporate or when applicable ordering on-line;
• Promote consistent reinforcement and adherence to company mission, values and purpose to instill the core beliefs of our organization;
• Responsible for billing entry as well as handling billing questions from Corporate;
• Responsible for managing the employee timecard system to ensure all timecards are processed timely and accurately for each payroll cycle;
• Responsible for entering purchase orders;
• Create new vendor forms and coordinate credit applications between supplier and Corporate office;
• Countercheck/coding invoices for Manager’s approval;
• Serve as a site portal admin for online trainings (Inland Hub);
• Performs other duties assigned by management.

Skills & Experience:

• Two years of experience in an administrative role;
• Proficiency in Microsoft Office including Excel, Word, and Outlook;
• Excellent verbal and written communication skills;
• Ability to maintain accuracy and meet deadlines;
• Detail-oriented and organized with the ability to prioritize;
• Attend/participate in meetings presenting a team player approach;
• Strong customer service orientation to include increasing customer satisfaction, meeting customer expectations, solving customer problems, soliciting opinions and ideas from customers and responding effectively to the internal customer;
• Must maintain high level of interpersonal skills to handle sensitive and confidential situations;
• Self-starter with the ability to prioritize workload to ensure deadlines are met

Conditions Of Employment:

Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position. The Inland Group thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

Please forward your cover letter and resume to the Inland HR Team, quoting posting number

23-70. Full Job Description Available Upon Request.

Please apply online.

Inland is proud to be an Equal Opportunity Employer.

2021, 2022 & 2023

Deloitte Private, Canada’s Best Managed Companies

The Inland Group of Companies

2022-2023

EcoVadis (Certified Sustainability Performance Ratings)

The Inland Group of Companies

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