ANDY Looking for Executive Assistant at Montreal, Quebec, Canada Full Time

ANDY takes great pride in delivering exceptional, customized services encompassing goods transportation, logistics, warehousing, and fleet management solutions. With a wealth of European and North American experience and expertise in our domain, we are renowned for our ability to translate clients’ operational needs into lucrative business opportunities. Our integrated services are designed to provide added value and streamline our customers’ experiences. As one of the largest woman-owned asset-based transportation companies in North America, we have experienced remarkable organic growth since our inception in 2012, expanding from a single business unit comprising 60 employees to now encompassing four thriving business units with a dedicated team of 500 skilled professionals. This substantial growth positions us favorably to continue our upward trajectory and further expand our operations.

About the role:

As an Executive Assistant at ANDY, you will be an essential component of the executive team, providing steadfast support in both professional and personal realms for the CEO. Your role bridges the professional and personal aspects of the CEO’s day-to-day, ensuring effective organizational flow and supporting a balanced executive lifestyle.

What you’ll do here:

General Administrative Duties:

• Handle confidential information with discretion
• Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings
• Manage incoming and outgoing communications

Meeting Notes and Documentation:

• Attend executive meetings and accurately document discussions, decisions, and action items
• Ensure notes are comprehensive, effectively conveying the essence of discussions
• Distribute meeting minutes promptly to relevant stakeholders and monitor action items

Calendar Management & Travel Arrangements:

• Organize, coordinate, and manage the CEO’s calendars, ensuring optimized schedules and preventing conflicts
• Schedule and confirm appointments, meetings, and events, both internal and external
• Handle travel arrangements including flight bookings, accommodations, and itineraries, ensuring smooth travels for the CEO

Company Event Planning:

• Play a key role in the conceptualization, planning, and execution of company events
• Coordinate with vendors, venues, and internal teams to ensure successful event execution

Personal Assistance for the CEO:

• Assist the CEO with personal tasks outside of the typical work environment, ensuring a harmonious work-life balance
• Handle sensitive personal requests with discretion and integrity

Additional Responsibilities:

• Address any additional tasks or responsibilities as required by the CEO, showcasing adaptability and proactiveness in a dynamic executive landscape

What you bring to the table:

• Proven experience as an executive assistant or similar role
• Exceptional written and verbal communication skills in English and French
• Strong organizational, project management, and problem-solving skills
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and standard office tools
• Ability to work independently and as part of a team
• High level of discretion and confidentiality

What we offer:

• Working here means you’ll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:
• Competitive salary
• Access to tools and resources for physical and mental health, embracing change, and connecting with colleagues
• Inspiring leaders and colleagues who support your growth
• Engage in inclusive employee-led networks for education, inspiration, amplifying voices, building relationships, and development opportunities
• Contribute to the community through a unique Community Impact program aligned with your interests

We are an equal opportunity employer:

At ANDY Corp, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard. If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.