ATCO Looking for Administrative Supervisor at Yellowknife, Northwest Territories, Canada Full Time

Who We Are:

ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.

Description:

ATCO Frontec is seeking an Administrative Supervisor to join our team in Yellowknife, NT. The Administrative Supervisor is responsible for a wide variety of project and contract control and administrative assignments for our Northern Operations. The Administrative Supervisor will oversee, supervise and organize finance functions (AP, AR and payroll) along with writing reports.

Responsibilities:

Supervise and provide leadership to the administrative team in the day-to-day performance of their jobs;

• Review resumes, onboard, train, mentor, and coach Administrative team
• Delegate tasks and assign workloads effectively.
• Ensure all duties are completed accurately and in a timely manner
• Maintain up to date VCR list and process badges when renewals are required
• Provide overall administrative support to management and project teams
• Provide work order financial tracking for ATI processing
• Process A/P invoices and AR transactions as per corporate requirements
• Reconciliation of corporate credit card expenses
• PO and PI management
• Receiving report tracking
• Review and balance monthly reports and address discrepancies
• Timekeeping hours and verify bi-weekly payroll entry;
• prepares the bi-weekly file for submission
• Routine preparation/interpretation of project cost reports or planning documents
• Transmit formal documents through approved document control process, working with both the client and ATCO platforms
• Develop and maintain a project specific contract register, highlight financial status of all contracts
• Other Duties as assigned

Qualifications:

• Post-secondary education in accounting, finance or administration preferred
• 2+ years’ experience in a supervisory accounting, finance, or accounts payable/receivable role
• Prior experience working with Oracle an asset
• Prior experience working with Kronos an asset
• Prior experience in Document Control an asset
• Strong verbal and written communication skills
• Professional and courteous demeanor
• Detail oriented, organized and the ability to multi-task in a dynamic work environment
• Proficient using MS Office programs, including Outlook, Word and Excel

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.