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As a full-service design, construction, and real estate development firm, Urbacon is active in a variety of markets, providing a broad range of expertise.
Urbacon was founded in 1984 with one goal in mind – to bring a new standard of quality, integrity, and honesty to construction and project management. Since then, our clients have come to rely on us to manage everything from large-scale design-build projects to exceptional commercial interiors, from the installation of mission-critical power and technology management systems to complex data-centre facilities that meet exacting criteria. We have built and maintained a solid reputation for construction and project management excellence across Canada.
We are looking for two (2) candidates that are confident, dependable, and professional team players to join us in the roles of Project Administrators.
(2) Full-time positions
Roles & Responsibilities
Responsible for a wide variety of specialized project-related administrative and accounting functions, including organizing new project setup.
Scheduling duties, including but not limited to meetings and arranging for additional meeting requirements and needed (refreshments, meals, etc.), booking boardrooms, and completing meeting minutes.
Manage project documents and files.
Organize subcontractors invoicing, subcontract agreement returns, credits/back charges, and ensure compliance with project contractual obligations as needed.
Exercise good judgement and discretion and independently resolve problems and issues relating to administrative project functions.
Work closely with multiple project managers, project teams, site supervisors, clients, sub-contractors
Perform other administrative duties as needed.
Requirements & Qualifications
Minimum five (5) years experience.
Following experience considered an asset:
Previous construction industry experience
Understanding of Viewpoint and/or Procore software
Knowledge of project accounting, invoicing, and budgeting
Business or administration background
Strong understanding of Microsoft Office, database, and accounting systems.
Extremely detail-oriented
Organized and efficient
Strong interpersonal and time management skills
Ability to multi-task, work independently, confident, and professional
Excellent keyboard speed accuracy
Capability to learn new software quickly
Excellent communication skills, both written and verbal, of the English language
Urbacon is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the hiring process, we will work with you to meet your needs. Thank you again for your interest in Urbacon.
We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
