More specifically:
Office Administration:
Reception and coordination of office, stationary, equipment, visitors, contractors, parking, security, catering & coffee/water service, health and safety, IT, phone system, 5S, incoming and outgoing mail correspondence & couriers, cleaning and maintenance of the office facility. Manage the supply and budget regarding office supplies and miscellaneous expenditures . Manager of DocuSign program and vendor contract gatekeeper.
Administer VIM cost center input/ approvals for PLT, vehicle program and office invoices. Invoicing to AP (specific to office, credit and PLT vendors) and Vendor payment inquiries/coordination/issues. PO and vendor setups.
Executive Assistant:
Schedule Managing Director’s calendar including daily one on one meetings with staff, local and international travel, input of employee birthdays, etc. Interface with CEO’s EA to coordinate and schedule various business unit meetings. Managing Director’s expense reporting. Perform various administrative tasks as required to support business operations including management of all employee meetings, market visits and strategy plans.
Support to HR and Health and safety activities; onboarding/offboarding and ongoing communications and some admin support. Fire Marshall and new employee office procedures. Manage the company car program through Foss (Canada and US employees living in Canada) in conjunction with the operational support from the US. Daily company car program includes licensing and insurance issues, accident management, vehicle repair, replacement analysis, offences and toll charge management.
Site contact to provide support and guidance and troubleshooting various issues and inquiries on behalf of the location. Contact for IT related activities for the Canadian team including ordering of personal equipment. Canadian contact for various government licenses and association requirements to support our automotive colleagues in Canada.
Committee management – Spirit Committee, charity and volunteer; organizes programs and manages budget.
What we offer
Competitive wages & benefits
Employer of choice & progressive employer
RSP
Bonus plan
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