Action Coalition on Human Trafficking Alberta (ACT Alberta) Looking for Operations & Evaluation Specialist at Calgary, AB Full Time

Job Title: Operations & Evaluation Specialist

Reports to: Executive Director

Job Types: Part-time, contract, dayshift

Work Hours: 15-20 hours per week

Hourly Wage: The range for this role is $26.50 to $30.00 per hour, depending on the candidate

Benefits: ACT Alberta offers a competitive benefits package, in addition to sick days, personal days, and vacation days (based on the number of hours worked per week)

Office: Hybrid work from home/office model with the potential for fully remote work

About the Role

The Operations & Evaluation Specialist is a dynamic role that reports directly to the Executive Director. They oversee the execution and reporting of all government and non-government grants and provide critical operational and administrative support to the ACT team and Board of Directors. As a skilled project manager, they oversee the meticulous use of the program and financial data to ensure operational transparency and ethical use of restricted funds. As a member of ACT Alberta, they represent the organization across multiple stakeholder groups, including funders, community partners, and the public.

Duties and Responsibilities

Evaluation – 50% of role:

• Oversee and manage the submission, receipt, reporting, and investment of government and non- government grants. Reporting includes both financial and program-based deliverables.
• Full accountability for all reporting and application deadlines pertaining to grants.
• Respect the financial objectives of the organization by adhering to budgets set by the grantors/funders, ensuring expenditures are being directed to the designated areas on a monthly, quarterly, annually, and grant-based schedule(s).
• Oversee the meticulous tracking of data and performance metrics in ACT Alberta’s database, in coordination with the Director of Programs.
• Build and cultivate relationships with grantors, funders, and government representatives.

Operations – 50% of role:

• Board Support:

Manage all Board related administration, including: Scheduling meetings; developing and distributing meeting agendas; drafting and finalizing meeting minutes; managing the Board contact list; and providing support for events such as ACT’s Annual General Meeting (AGM).

• Executive Director and Program Administration:

Manage documentation for expense claims and credit card statements, in
coordination with the Bookkeeper.

Support with scheduling and managing stakeholder meetings.

Support with scheduling meetings and making travel plans for the Executive
Director.

• Fund Development:

Manage the [email protected] email account and distribute information
to the Executive Director when necessary.

Enter grant and donation information into the fundraising database,
including: data imports/exports; create thank you letters and tax receipts;
track critical grant documentation; and submit monthly reports to the
Executive Director.

• Office Administration:

Manage a list of all IT equipment (e.g., laptops, cell phones, etc.), software
subscriptions, and internet/cell phone accounts. o Renew ACT’s annual
insurance policy and benefits package, and submit the Annual Society Return,
under the guidance of the Executive Director.

Other related duties as assigned. This is a dynamic position in a small organization which requires all staff to wear many different hats and occasionally support each other in any of our projects.

Qualifications

Education and Experience:

• Bachelor’s or advanced degree in Business, Communications, or a related field, would be considered an asset.
• Exceptional level of discretion when dealing with highly confidential or sensitive information.
• Exceptional interpersonal and communication skills.
• Strong understanding of administration and project management processes and methodologies.

Knowledge, Skills, and Abilities:

• Experience managing operating budgets and grant reporting.
• Computer proficiency, including Microsoft Office 365, is needed.
• Experience with grant writing or proposal writing would be considered an asset.
• Proficiency in databases/data entry would be considered an asset.
• Experience with Indigenous communities and knowledge of the Treaty 6, Treaty 7, and Treaty 8 regions of

Alberta would be considered an asset. These regions include the traditional unceded territory of the Cree, Blackfoot, Nakota Sioux, Iroquois, Dene, Ojibway/ Saulteaux/Anishinaabe, and Inuit peoples, as well as the Métis People of the surrounding eight Métis Settlements and the Métis Nation of Alberta

Physical Requirements:

• Occasional driving as part of work duties.
• Continuous extended periods of sitting, standing, or walking (sometimes up or down stairwells).

Behavioural Competencies:

This role should demonstrate competence in some or all of the following:

• Ethical Behavior: Understand ethical behaviour and business practices and ensure that your own behaviour is consistent with these standards and aligns with the organization’s values.
• Relationship Development: Demonstrated ability to build and maintain positive external relationships.
• Effective Communication: Excellent oral and written communication skills, including English proficiency.
• Creativity and/or Innovation: Develop new and creative ways to improve the organization’s operations and create new opportunities.
• Client Focus: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within set parameters.
• Teamwork: Work cooperatively and effectively with others, set goals, and resolve problems.
• Leadership: Positively influence others to achieve results
• Decision-Making: Assess situations to determine the importance, urgency, and risks, and make clear decisions that are timely and in the best interest of the organization.
• Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details.
• Planning: Determine strategies to move the organization forward, set goals, create, and implement action plans, and evaluate the process and results.
• Problem-Solving: Assess challenging situations to identify the cause, process relevant information, determine possible solutions, provide recommendations, and resolve problems

About ACT Alberta

ACT Alberta, the Action Coalition on Human Trafficking, is a provincial charity and non-profit organization that provides front-line services to victims and survivors of both labour and sex trafficking. As one of the oldest anti- trafficking agencies in Canada, we have been steadfast in our vision of an Alberta free of human trafficking. We provide essential services to victims and survivors, empower and mobilize our communities, and partner with allies across the country to raise awareness.

OUR MISSION:
We support and advocate for victims and survivors of human trafficking, increase knowledge and awareness of all forms of human trafficking, and lead and foster collective action through collaboration and respect.

OUR VALUES:

• Person-centered response driven by human rights.
• A commitment to serve and empower all individuals using an anti-oppressive framework.
• Evidence-based and judgment-free services through a lens of intersectionality.
• Collective action through the coordination, collaboration, and respect of stakeholders and allies.

Application Details

If you are interested in this opportunity, please submit a cover letter and resume (as one combined pdf document) to [email protected]

Job Type: Part-time
Part-time hours: 15-20 per week

Salary: $26.50-$30.00 per hour

Benefits:

• Dental care
• Extended health care
• Life insurance

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Calgary, AB