Algoma University Looking for Senior Advising & Enrolment Specialist at Brampton, Ontario, Canada Full Time

Algoma University is committed to undoing systemic and institutional discrimination and being publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our Special Mission. In keeping with the Seven Grandfather teachings that are the core values that inform our decisions as an institution, we are committed to creating a welcoming, inclusive, respectful, and safe environment where everyone belongs. We live these values through the strength and richness that diversity brings to our workforce and welcome contributors from equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women, Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons.

Job Title: Senior Advising & Enrolment Specialist

Staff Bargaining Unit

Position Status: Permanent. Full Time (35 hours/week)

OSSTF

Department: Office of the Registrar

Supervision Received: University Registrar

Supervision Exercised: Student Assistants

Location: Brampton, ON

Number of Positions: 1

Salary Scale: $76,691 to $95,863 annually

RESPONSIBILITIES:

Admissions/Articulations (50%)

• Research current admission requirements to ensure Algoma U admission requirements are in line with the University’s missions and visions and strategic priorities.
• Provide training, advice, guidance, and ongoing support to domestic and international admissions so that the admissions and registration requirements and processes stay consistent and accurate across various offices:
• Coordinate applications (domestic and permanent resident) to ensure a seamless and efficient transition from acknowledgment through to registration.
• Oversee international country-specific admission requirements to ensure accuracy and consistency.
• Coordinate and implement new procedural admission and changes with other departments.
• Lead the assessment and development of articulation agreements for the University Registrar’s approval.
• Oversee research and development of policies for admission requirements, and make recommendations for new partnerships or programs.
• Oversee the development and maintenance of a current comprehensive listing of post-secondary institutions for recognition of credit transfers from both pathways and individual course credits.
• Verify transcripts and admission documents to ensure the integrity of the admission standards are met.
• Work closely with the Pathways Specialist to support college articulation and transfer pathway activities.
• Responsible for accurate and rigorous assessment of transfer credits for incoming students from both college and university (domestic and international).
• Provide guidance and decisions on unique student applications that the Admissions Office is not able to assess following current guidelines.
• Determine coursework recognition for college transfer and college articulation students (requires research of other curricula and practice).
• Develop transfer credit guidelines and prepare policy development for the University Registrar’s approval.
• Assess and evaluate college transfer and university transfer applications to determine eligibility for admission to the university.
• Perform program and degree audits for students as needed, to ensure that students are on track to meeting their degree requirements.
• Provide academic advising for newly admitted, current, and returning university transfer and college students on course selection and degree completion while paying attention to their career and graduate options.
• Responsible for following up with college/university transfer applicants during the post-offer phase concerning admission conditions, refusals, etc.
• Assist with College Pathway transfer-related functions/fairs.
• Oversee the processes of programming (e.g. Dual Credit) in partnership with the secondary school boards to ensure a smooth transition from inquiries to applications to registration.

Registration and Student Records (40%)

• Perform program and degree audits for students and faculty as needed, to ensure that the student is on track to meet their degree requirements and when necessary, provide recommendations and solutions to students, staff, and faculty specific to academic and procedural matters.
• Provide recommendations to current students who require additional guidance concerning progression to graduation and academic performance within the complexities of the academic processes while maintaining the academic integrity of the University.
• Responsible for the electronic grade submissions received by faculty, including grade revisions, and report any discrepancies or issues that must be reviewed by the University Registrar.
• Verification of academic records, including verifying/resolving discrepancies.
• Support the University Registrar with reviewing and determining annotations for academic standing, progression, and persistence.
• Ensure newly admitted students’ academic decisions are applied accurately and consistently to students’ records, including exceptions made through the Academic Regulations and Petitions Committee (ARP).
• Coordinate all petition requests submitted by students requesting a petition to be heard by the Academic Regulations and Petitions committee (including meeting and advising students and/or faculty members with options and recommendations for the petition requests.
• Verify the academic eligibility of student varsity athletes while following OUA requirements.
• Assist the University Registrar with performing degree audits for students applying to graduate to ensure they have met their degree requirements ∙ Responsible for maintaining current student records to ensure compliance with academic regulations and program requirements (including course prerequisites).
• Monitor newly admitted student records to ensure compliance with admission conditions has been met while providing alternative degree options and/or solutions, if necessary.
• Evaluate transcripts for second-degree students to discern the program of study and eligibility.
• Coordinate Letter of Permission requests and Reading Course requests while performing a degree audit and make recommendations to the Registrar for approval or refusal.
• Ensure the accuracy of student records and other quality assurance checks of student records when required by Academic Advisors or Faculty Advisors.

Other Duties (10%)

• Support the University Registrar with graduation/convocation-related procedures and processes.
• Other duties, as assigned by the University Registrar.

MINIMUM QUALIFICATIONS

• Undergraduate degree in any field, and a minimum of six (6) years of experience related to academic admission standards, registration, student records, and institutional articulation in a post-secondary environment, or an equivalent combination of education and experience, is required.
• Knowledge of Freedom of Information and Protection of Privacy Act (FIPPA) guidelines.
• Ability to problem-solve complex issues and offer solutions.
• Analytical and research skills in reviewing and interpreting secondary and post-secondary curriculum and policy documents.
• Experience and ability to interpret and develop policies based on research (data and trends).
• Current knowledge of education systems in Canada and international countries, including knowledge of assessing domestic and international transcripts/credentials for credit transfer and pathway development.
• Excellent attention to detail with a high degree of accuracy.
• Strong written and verbal communication skills.
• Sensitive to cultural differences and ability to work effectively with people of diverse backgrounds, styles, and abilities.
• Excellent administrative and organizational skills with the demonstrated ability to take initiative and prioritize work in a high-volume environment.
• Excellent use of technology for collaboration.
• Vulnerable Police Sector Check is required.

Please submit a resume and cover letter (combined PDF) to [email protected] no later than 4:00 p.m. on October 18 2023.

Algoma University is strongly committed to fostering diversity and inclusivity within our community and is an equal-opportunity employer. The university invites and encourages applications from all qualified individuals who would contribute to the further diversification of our Institution, including equity-deserving groups that are traditionally underrepresented in employment (Indigenous peoples, racialized persons, women, persons with disabilities, and 2SLGBTQQIPA+ persons).

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodation will be provided by Algoma University throughout the recruitment, selection, and/or assessment process to applicants with disabilities.